Approval to Proceed
Company Name
Approval to Proceed
Project Name
Project Sponso
Client:
Project Manager:
PROJECT DESCRIPTION
Include any background information which has led to the creation of this project. Also provide an outline of the project outcomes.
START FINISH DATE
Identify the actual start and end dates for this project. [NB: Do not just provide a month and year]
PROJECT DELIVERABLES
Provide a
oad set of project deliverables, (which should also include any project plans and reports), that will need to be produced.
SPONSOR(S)
Identify the project sponsor(s) who you will need to discuss the creation of this project with.
STAKEHOLDERS
Identify who you believe will be the stakeholders in this project, no matter how much influence over or interest in the project they may provide.
SCOPING INFORMATION
Critical success factors
List those factors that will be critical to the success of the project. For example, for an IT software development project it will be critical that there is user involvement in providing information to the project team as to what they may want the software to do. Other critical success factors may include understanding the business context and project objectives, recognising and quantifying business opportunities, and managing change. Ensure each critical success factor is written in a way that is specific, measureable and (where appropriate) time framed.
Assumptions
Provide any assumptions (accepted as co
ect) that will impact the performance and delivery of the project.
Constraints
Record any constraints (or limitations) that will restrict the performance and delivery of the project.
PROJECT MANAGER
Name
Role and responsibilities:
PROJECT TEAM
Role:
Responsibilities:
Name
Name
Name
HOW WILL THis PROJECT SUPPORT THE STRATEGIC OR BUSINESS PLAN?
Explain how it aligns to the Strategic or Business Plan of your chosen organisation.
RELATED PROJECTS
Identify all related projects to this one.
IMPLICATIONS
Suggest how each of these related projects may influence or affect the outcomes of this project.
RISK ASSESSMENT
Identify the obvious risks that are to be managed to ensure project success.
RESOURCE REQUIREMENTS
Provide very
oad estimates at this stage.
People
Equipment
Materials
List any other requirements
SPONSOR’S MONETARY CONTRIBUTION
Provide an upper monetary limit required to complete the project.
APPROVALS
SPONSOR’S NAME:
SPONSOR’S SIGNATURE:
FACILITATOR’S SIGNATURE:
DATE: / /20
Version #
TAFE Queensland
Assessment Task 1
Uncontrolled Copy If Printed
Student Name
Student Numbe
Unit Code and Name
BSBPMG511 Manage Project Scope
Assessment Type
Written
Assessment No.
1 of 3
Assessment Date
Week 4
Assessment Name
Develop Project Initiating and Governance Documents
Assessor Name
Karen Artis
Date Submitted
Student Declaration: I declare that this assessment is my own work. Any ideas and comments made by other people have been acknowledged as references. I understand that if this statement is found to be false, it will be regarded as misconduct and will be subject to disciplinary action as outlined in the TAFE Queensland Student Rules. I understand that by emailing or submitting this assessment electronically, I agree to this Declaration in lieu of a written signature.
Student Signature
Date
PRIVACY DISCLAIMER: TAFE Queensland is collecting your personal information in accordance with NVR (Standard SNR 15.5) for assessment purposes. The information will only be accessed by authorised employees of TAFE Queensland. Some of this information may be given to the National VET Regulator (ASQA) and/or Department of Education, Training and Employment for audit and/or reporting purposes. Your information will not be given to any other person or agency unless you have given us written permission or we are required by law.
Instructions to Student
General Instructions:
The primary purpose of this assessment is to determine your ability to define, manage and control all aspects of a project scope.
The two units BSBPMG511, Manage Project Scope and BSBPMG520, Manage Project Governance, do contain overlapping areas. Some assessment tasks may, therefore, be common to both units.
Information / Materials provided:
Approval to Proceed Template
Assessment Criteria:
This is the first part of the assessment for this unit. This assessment will assess your ability to develop the project initiating documentation as well as to determine the project authorisation and accountabilities for your chosen project.
Number of Attempts:
You will receive up to two attempts at this assessment task. Should your 1st attempt be unsatisfactory (U), your teacher will provide feedback and discuss the relevant sections / questions with you and will a
ange a due date for the submission of your 2nd attempt. If your 2nd submission is unsatisfactory (U), or you fail to submit a 2nd attempt, you will receive an overall unsatisfactory result for this assessment task. Only one re-assessment attempt may be granted for each assessment task, with the exception of Apprentices or Trainees who are permitted an additional supplementary assessment. For more information, refer to the Student Rules.
Submission details
Insert your details on page 1 and sign the Student Declaration. Include this template with your submission.
The following documents must be submitted for this assessment:
This assessment document, with appropriate tasks completed
The associated marking criteria document with your name and student number section completed
Approval to Proceed template
These completed assessment documents are to be submitted via the allocated Dropbox in Connect.
Instructions for the Assessor
Each student is to undertake this assessment in their own time and must submit it as their own work by the designated due date. All information, templates and resources have been provided to each student. If a student requires an extension, then they must negotiate this with their assessor prior to the due date.
Note to Student
An overview of all Assessment Tasks relevant to this unit is located in the Unit Study Guide.
Task 1.1 – Prepare the Approval to Proceed Document
Note: This task is to take the place of Task 1.1 – Establish Project from BSBPMG521 – Manage Project Integration.
You are to complete the Approval to Proceed template carefully as it outlines the project parameters that you are to work within. If this is an active project, then you should complete this with your project sponsor. If not, then you will have to complete it yourself.
This document will take the place of the Project Charter (an important project initiation document) and must be approved by your assessor before you can progress any further with your chosen project. Your assessor will approve this document if they feel there is sufficient information to enable you to write the detailed project plan. Therefore, it is best to get this document in early to give you time to develop the rest of the project plan required to complete this diploma qualification.
Note: You will need to delete all green guiding comments prior to submitting your Approval to Proceed document.
Once approved, you will be able to begin preparing your Scope Management Plan and Change Management Plan (see Task 2.2 and Task 2.3 in AT2.
Task 1.2 – Conduct Project Authorisation Activities
This task is co-assessed with Task 1.2 from BSBPMG520 – Manage Project Governance.
In Table 1 below identify who has the role to authorise all project plans, financial and procurement delegations for your chosen project. Ensure these align with those provided in your governance procedure from BSBPMG520, AT1.
Examples only are provided in the table shaded below. Replace these with your own authorisations and delegations to reflect your project requirements and delete these examples.
Authorisation or Delegation
Details
Person
Comments
Approval of Project
Scope, Schedule, HR, Baseline Plans
John Smith
Once plans are written and checked by Project Manager they are to be authorised within 24 hours. The project cannot proceed without these authorisations
Financial Delegation
< $5,000
Project Manager – Col Ray
All financial delegations up to this amount. See below for delegations above this amount
Table 1 – Project Authorisations and Delegations
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