Unit Assessment Guide
Unit Assessment Guide
Unit code
SITTTSL006
Unit name
Prepare quotations
Unit purpose
Preparing quotes requires the ability to source the required products and services, accurately calculate the costs of these and present the information to the customer in a document which clearly outlines the inclusions, exclusions and conditions of purchase relevant to the sale.
Elements and performance criteria
For further information about this unit go to: http:
training.gov.au/Training/Details/SITTTSL006
Unit outcome
This unit is not graded. Your result will be recorded as Achieved Competence (AC) or Not Competent (NC)
Pre-requisite/ Co-requisite units
Nil
Assessment plan
To demonstrate competence in this unit, you must successfully complete each of the following assessment events:
Event 1
Portfolio
Event 2
Short answer questions
Assessment events
Submission instructions
Please see your facilitator in order to determine suitable dates to submit each assessment event for marking.
Student is required to provide the following materials and equipment
Your assessment events must be submitted online via the Studespace website as per the instructions on the course introduction page.
·
Additional resources
Nil required
·
Facilitator support and supervision
There is no facilitator supervision required for these assessment events. If you are unclear about any aspect of the assessment please contact your facilitator for guidance.
Student collaboration
Student collaboration is not permitted.
Assessment attempts
If you do not successfully complete an assessment event you may be given the opportunity to have a second attempt. This must be negotiated with your facilitato
Assessment feedback, review or appeals
Teachers will provide feedback within 10 business days after all assessment activities have been conducted.
You may appeal an assessment decision within three weeks of receiving your results.
To request a review of your results contact your teacher or head teacher.
If they are unavailable, ask Student Administration to assist you.
More information about assessment is available in “Every Student’s Guide to Assessment in TAFE NSW” online https:
www.tafensw.edu.au/courses/assessment/assets/pdf/assessment_guide.pdf
Plagiarism and referencing
If students engage in cheating such as copying, colluding with another person, using unauthorised notes, or allowing another person to copy your work, students will be liable for disciplinary action as per Student Discipline Policy TAFE NSW. Whatever the form of assessment, it is essential that the work students are assessed on is their own.
Assessment event 1: Portfolio
Prepare five (5) quotations and one (1) amended quote for the Innovation & Tech Fest 20XX
This assessment event requires you to submit a portfolio of evidence that demonstrates your ability to store quotation details for future reference and present quotations to clients. For this portfolio you will prepare five (5) quotations and one (1) amended quote for the Innovation and Tech Fest.
For each quote your evidence must include:
1. Completed quotation template for each of the quotes
2. Completed event proposal for each quote
The assessment for this event is based on the following scenario and answers must be submitted using the templates provided in the Appendices.
Assessment Overview & Scenario:
You work as the Events Coordinator for TravelEvents Connect and have been asked to calculate the following five (5) quotations for the upcoming Innovation & Tech Fest 20XX Conference at The Conference Centre, Sydney next year for your client.
Quote 1: Prepare a quotation template & client proposal for the conference for your client Sydney Technology Experts
Quote 2: Prepare a quotation template & client proposal for the keynote speaker booked for the event
Quote 3: Provide a quotation template & client proposal for the exhibitors at the event
Quote 4: Source and provide a quotation template & client proposal for the spouses attending the event
Quote 5: Provide a quotation template & client proposal which covers the band requirements, as outlined (further below)
Quote 6: Amend the band requirements quote, as outlined further below and complete a role-play.
The following information will assist you:
Details:
Conference Name and overview
Innovation & Tech Fest 20xx
Innovation & Tech Fest is the biggest and fastest growing event in Australia where a vi
ant community of people, thought-leaders and experts come together to share knowledge, experience and innovation, focussing on new and emerging technologies.
Client
Sydney Technology Experts
Conference Dates
Monday 19 November & Tuesday 20 November 20XX
Conference Theme
Strong use of technology, modern and vi
ant.
Number of delegates
200 pax
Venue
The Conference Centre, Sydney
Venue set up
Estate Function Room – theatre style set-up for 200 pax
Stage and presenters table
Registration tables in the foyer of Estate Function Room
Green room for staff; band and guest speakers/presenters – for each day PLUS during the Gala Dinner (5pm to 10pm)
York Function Room – lunch and dinne
· Round tables of 10 for the lunch (200 pax)
· Round tables of 10 for the dinner (300 pax)
Banquet set up
Dance floor and stage for the 6 piece band and guest speakers/presenters
Run sheet
Sunday 18 November 20xx
Access for bump-in all day
Monday 19 November 20xx
0800 - Registration (Coffee and tea served in foyer)
0830 - Door to the Estate Function Room open
0900 - Welcome address
0915 - Keynote speaker – Andrea Tissoni
1045 - Morning tea served in foye
1100 - Guest presenters
1230 – Lunch served in the York Function Room
1330 - Guest presenters
1445 - Afternoon tea served in foye
1500 - Guest presenters
1600 - Close
Gala Dinner:
1700 – Room booked for 1 hour for bump-in
1800 - Pre dinner drinks in the York Function Room
1845 – Gala Dinner in the York Function Room
1930 – Guest speaker – Andrea Tissoni
2000 – Entertainment 6 piece band/dancing
2200 – Close
Tuesday 20 November 20xx
8:30 - Door to the plenary open
9:00 – Guest presenters
10:45 - Morning tea served in foye
11:00 - Guest presenters
12:30 – Lunch served in York Function Room
1:30 - Guest presenters
2:45 - Afternoon tea served in foye
3:00 - Guest presenters
4:30 – Close
Catering
Monday 19 November 20xx
· Coffee, tea on a
ival (200 pax)
· Morning tea (200 pax)
· Lunch (round tables of 10) – Executive Working Lunch for (200 pax)
· Afternoon tea (200 pax)
· Gala Dinner (partners invited - 300 pax) – Asian Buffet followed by dessert selection. Gold Beverage Package (4 hours) included (300 pax).
Tuesday 20 November 20xx
· Morning tea (200 pax)
· Lunch – Executive Working Lunch served (200 pax)
· Afternoon tea (200 pax)
Exhibition booths
Ten (10) 3m x 3m exhibition booths
Audio visual extras
Lapel microphone for keynote speake
Spouse program
Sydney Ha
our cruise, Sydney Ha
our Bridge Climb and Taronga Zoo entry tickets for the 100 spouses attending.
Additional information Contact details:
Client:
Tegan Parke
Sydney Technology Experts
555 Sydney Road,
Balgowlah. 2093.
Keynote speaker:
Andrea Tissoni
77 Tu
ot Street,
Brisbane. 4001
Exhibitors contact:
C/- Frank Bowerman
67 Freedman Street,
Five Dock. 2020.
Spouse program contact:
C/- Tegan Parke
Sydney Technology Experts
555 Sydney Road,
Balgowlah. 2093.
Band contact:
Lou Reedman
770 Mimosa Circuit
Cabarita. 2137
Appendices to use for these tasks include:
Appendix A: Quotation template
Appendix B: Event Proposal template
Appendix C: Sample of published rates for The Conference Centre, Sydney
Appendix D: Sample of equipment hire rates from the AV Equipment Co
All other requirements not included in these Appendices will need to be researched using appropriate information sources. Please include sources of information used.
Task 1: Quotation for Conference
Prepare a quotation for your client Sydney Technology Experts which includes the following, for the 200 delegates attending the conference and the 300 delegates attending the Gala Dinner:
1. Room hire (as outlined in the scenario) for:
a. 2 day conference (per day) – Estate Function Room
. Lunch – Monday – York Function Room
c. Gala Dinner – Monday – York Function Room
d. Green room hire during Gala Dinner
e. Lunch – Tuesday – York Function Room
2. Catering for conference (as outlined in scenario)
3. Catering for Gala Dinner (as outlined in scenario)
Part A: Complete the quotation template (Appendix A) using the information provided and prices you research. Prices for the conference room, catering and equipment hire are listed in Appendix C and Appendix D; these rates will need to be marked up by 10% for your profit.
Part B: Check all calculations, inclusions and exclusions against all individual product and service components to ensure accuracy and make adjustments if necessary and then complete the Event Proposal (Appendix B) to be presented to your client.
Task 2: Quotation for Keynote speaker
Prepare a quotation for the keynote speaker which includes the following:
· Accommodation for 2 nights in a single superior room with
eakfast. She would like a 4 star hotel in Darling Ha
our.
· Parking at the hotel for the 2 days/1 night
· Equipment hire: Andrea (the keynote speaker) wants you to provide her with a quote for a her audio-visual requirements (outlined in the scenario) to use during the event.
Part A: Complete the given quotation template (Appendix A) using the information provided in this assessment as well as prices you research on the internet. Prices for the equipment hire are listed in Appendix D; these rates will need to be marked up by 10% for your profit.
Using the internet recommend a hotel in Darling Ha
our (4 star with
eakfast) and obtain a price for a single superior room. Once you have obtained the rates add a mark-up of $40 per room per night to the price for your profit margin. No mark-up is required for the cost of the parking.
Part B: Check all calculations, inclusions and exclusions against all individual product and service components to ensure accuracy and make adjustments if necessary and then complete the given Client Proposal (Appendix B) to be presented to your client.
Task 3: Quotation for Exhibitors
Prepare a quotation for the exhibitors inclusive of the following:
· Ten (10) Exhibition booths (3 metres x 3 metres) for two days including signage and lighting.
· Parking at the conference venue – 2 days for 5 cars.
· Catering for both days including morning tea, afternoon tea and lunch only for the 10 pax. They are not attending the Gala Dinner.
Part A: Complete the given quotation template (Appendix A) using the information provided in this assessment as well as prices you research on the internet. Prices for the catering and parking are listed in Appendix C; these rates will need to be marked up by 10% for your profit. Prices for the Exhibition booths are listed in Appendix D and will need to be marked up by $30 per booth for your profit.
Part B: Check all calculations, inclusions and exclusions against all individual product and service components to ensure accuracy and make adjustments if necessary and then complete the given Event Proposal (Appendix B) to be presented to your client.
Task 4: Quotation for accompanying spouses
Prepare a quotation for the 100 spouses attending with delegates with the following options:
· Sydney Ha
our cruise – short cruise (you need to research options on the internet and provide a recommendation)
· Sydney Ha
our Bridge Climb – lunchtime climb on the Monday