T-1.8.1_v3
Details of Assessment
Term and Yea
Time allowed
4 Weeks
Assessment No
I
Assessment Weighting
100%
Assessment Type
Individual Project Procurement Report
Due Date
Week 7
Room
Online learning
Details of Subject
Qualification
BSB50820 Diploma of Project Management
Subject Name
Project Procurement Management
Details of Unit(s) of competency
Unit Code and Name
BSBPMG537 Manage project procurement
Details of Student
Student Name
College
Student ID
Student Declaration: I declare that the work submitted is my own and has not been copied or plagiarised from any person or source. I acknowledge that I understand the requirements to complete the assessment tasks. I am also aware of my right to appeal. The feedback session schedule and reassessment procedure were explained to me.
Student’s
Signature: ____________________
Date: XXXXXXXXXX_____/_____/_________
Details of Assesso
Assessor’s Name
Assessment Outcome
Assessment Result
|_| Competent |_| Not Yet Competent
Marks
/100
Feedback to Student
Progressive feedback to students, identifying gaps in competency and comments on positive improvements:
Assessor Declaration: I declare that I have conducted a fair, valid, reliable and flexible assessment with this student.
|_| Student attended the feedback session.
|_| Student did not attend the feedback session.
Assessor’s
Signature: ___________________
Date: XXXXXXXXXX_____/_____/________
Purpose of the Assessment
The purpose of this assessment is to assess the student in the following learning outcomes:
Competent
(C)
Not Yet Competent
(NYC)
BSBPMG537 Manage project procurement
1.1 Identify project objectives, needs and budget
1.2 Identify procurement requirements
1.3 Establish agreed procurement management plan
1.4 Identify potential suppliers
1.5 Obtain information from potential suppliers capable of fulfilling procurement requirements
1.6 Determine selection processes and selection criteria, and communicate to suppliers
1.7 Obtain approvals from relevant stakeholders for procurement processes to be used
2.1 Communicate agreed proposals and specifications to potential suppliers and confirm understanding of project objectives
2.2 Seek supplier responses and evaluate according to proposal requirements
2.3 Select prefe
ed supplier according to legal requirements and agreed selection criteria
2.4 Negotiate with prefe
ed supplier and agree on terms and conditions of supply
3.1 Implement procurement management plan and a
ange regular meetings with supplier to track progress
3.2 Maintain procurements records and documentation according to organisational policies and procedures
3.3 Monitor completion of task against agreed terms and conditions
3.4 Review progress and manage agreed variations
3.5 Identify and report procurement management challenges and implement agreed remedial actions
4.1 Conduct finalisation activities and confirm deliverables meet contracted requirements
4.2 Review project outcomes using procurement records and information and determine effectiveness of procurement processes and procedures
4.3 Seek and respond to feedback from relevant stakeholders on management of project procurement
4.4 Document lessons learned and recommended improvements for future projects
Assessment/evidence gathering conditions
Each assessment component is recorded as either Competent (C) or Not Yet Competent (NYC). A student can only achieve competence when all assessment components listed under “Purpose of the assessment” section are recorded as competent. Your trainer will give you feedback after the completion of each assessment. A student who is assessed as NYC (Not Yet Competent) is eligible for re-assessment.
Resources required for this Assessment
1. Computer with relevant software applications and access to internet
1. Weekly eLearning notes and resources relevant to the tasks/questions
Instructions for Students
Please read the following instructions carefully
· This assessment has to be completed |X| In class and |X| At home
· The assessment is to be completed according to the instructions given by your assessor.
· Feedback on each task will be provided to enable you to determine how your work could be improved. You will be provided with feedback on your work within two weeks of the assessment due date. All other feedback will be provided by the end of the term.
· Should you not answer the questions co
ectly, you will be given feedback on the results and your gaps in knowledge. You will be given another opportunity to demonstrate your knowledge and skills to be deemed competent for this unit of competency.
· If you are not sure about any aspects of this assessment, please ask for clarification from assessor.
· Please refer to the College re-assessment for more information (Student Handbook).
ORGANISATION DETAILS
Note: The organisational details used in this assessment have been sourced and to some extent paraphrased from the organisation’s website and other relevant documents of the organisation. The information used here is solely for educational purpose.
Reference: Small Business Marketing Consultant Case Studies Sydney | small business marketing case studies melbourne | small business marketing results
isbane | marketing that works sydney | marketing case study sydney perth melbourne | marketing | Flowers by Zoe (littlemarketing.com.au)
Company website: Refer to www.flowersbyzoe.com.au for additional information regarding the case organisation.
Business name: Flowers by Zoe
Business type: Wedding florist
Business location: Kensington
Website: www.flowersbyzoe.com.au
Project Objective
The organisation wants a new e-commerce website to reach a wider audience for Flowers by Zoe with a clearer focus in what to communicate with clients. The new e-commerce website can deliver a personalised journey to the customers, increase in sales, reduce management costs and build business relationship.
What did we do?
Little Marketing held a strategy session with Zoe to learn as much as we can about her business. By working with Zoe as a team we were able to advise her in what avenues best suit her type of business and we also helped her reach a specific target market by introducing into her business a great focus.
Results
As a result of our strategy session and ongoing consultation Little Marketing positioned Flowers by Zoe as your own personal wedding flower specialist. With a clearer positioning client's are able to have a better understanding of what Zoe's services are.
Our work with Flowers by Zoe has allowed us to target their website to a relevant audience and provide a more effective approach for their website traffic. The new positioning of their
and has made the Search Engine Optimisation process much more targeted and effective. After working with Flowers by Zoe for 3 months, we were able to generate a 461% increase in traffic to their website. This targeted approach continues a year on with significant web traffic and relevant sales leads.
REFERENCES IN CREATING AN E-COMMERCE WEBSITE
4 Must-Have Technical Requirements for an eCommerce Website - Bagisto
Best Online Store Builders 2022Create Your Online Presence (thetop10sites.com)
How to Plan and Budget for an eCommerce Website the Right Way (bplans.com)
How To Set A Budget For Your New Website (fo
es.com)
Ecommerce Website Cost: Complete Pricing Guide XXXXXXXXXXbigcommerce.com)
REQUIREMENTS
For addressing the assessment criteria and to answer the tasks, you may refer to the given case and organisation (Flowers by Zoe) or you can select your prefe
ed organisation. To complete the assessment tasks successfully, you will need to apply the project management principles and concepts discussed in class and research some information to conduct some analysis to understand the market, environment and the organisation. You are required to use the template/structure as provided. Answers must be typewritten and properly formatted (example: Arial, size 10). Marking criteria and weights for each task are also provided within the structure.
CONTEXT AND PROBLEM SCENARIO
You have recently joined the given organisation (or the organisation of your choice) as the assistant project manager. Your job role includes determining procurement requirements and processes, conducting procurement activities, monitoring procurement and managing procurement finalisation procedures.
Stakeholders in this context:
· Assistant Project Manager – You
· Project Manager – Your traine
· Other stakeholders in simulated environment (clients, sponsors, team members, other staff, visitors, management, external bodies) – Your fellow classmates
What is the project and what is required?
Flowers by Zoe wants a new e-commerce website. Your project manager has given you the task to manage the procurement activities of the project from sourcing the website design and looking for technical requirements for an e-commerce website. The project must be completed in 9 weeks.
STRUCTURE & MARKING ALLOCATIONS
Table Of Contents and Mark Allocations
Pages
Marks Allocated
Marks Received
TASK 1: Determine Procurement Requirements and Processes
52
TASK 2: Conduct Procurement Activities
15
TASK 3: Monitor Procurement
11
TASK 4: Manage Procurement Finalisation Procedures
22
TASK 5: References
x
TASK 6: Appendix
x
TOTAL
100
TASK 1: Determine Procurement Requirements and Processes
In TASK 1, you will determine procurement requirements and processes. To do this, you will need to:
A. Identify the project objective.
B. Identify the project needs.
C. Identify the budget for the project.
D. Identify procurement requirements.
E. Establish procurement management plan.
F. Identify potential suppliers.
G. Communicate to suppliers.
Type your answers on the space provided.
A. Identify the project objective. (3 marks)
B. Identify the project needs.
Explain the need or needs for this project. What are the advantages (benefits) to the organisation and customers after completion or application of this project? (8 marks)
Advantages (benefits) to organisation:
List at least two advantages.
Benefits to customers:
List at least two benefits.
C. Identify the budget for the project.
What is your proposed budget for the project? Have
eakdown of the costs involved in creating a new e-commerce website. For reference, go to Ecommerce Website Cost: Complete Pricing Guide XXXXXXXXXXbigcommerce.com) or you may use other internet sources. Assumptions for the budget and costs can be made. (10 marks)
Total proposed budget for the project:
Breakdown of costs
Items
Costs
D. Identify procurement requirements.
List what are needed for the completion of the project (example: computers, software, other machineries, a new facility, network, how many skilled employees, and other technical requirements.) For reference, go to 4 Must-Have Technical Requirements for an eCommerce Website - Bagisto, Best Online Store Builders 2022Create Your Online Presence (thetop10sites.com) or you may use other internet sources. (10 marks)
E. Establish procurement management plan.
Design a procurement management plan. This plan should detail when and how purchasing will be done in a project. Consult and get an approval from your project manager. For reference, go to Procurement Management Plan | PLANERGY Software or you may use other internet sources. (10 marks)
Items and Timelines
Define the activities to be done and items to be procured for the project. Establish the timelines for the activities and items by completing the Gantt chart below.
Activities and Items
Week 1
Week 2
Week 3
Week 4
Week 5
Week 6
Week 7
Week 8
Week 9