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Its a job interview question for a company (european Space agency) EBSA

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CRITICAL ANALYSIS OF SERVICE REQUIREMENTS
    Understanding of each task to be performed
    Explain how to approach the task
    Explain how previous experience / knowledge allows to undertake the task
    Are there any risks / things to consider that might affect the successful completion of the task?
    
Specific tasks to be performed:
1. Support the implementation of Purchase Order related objects in support of the agreed Work Plans, by:
· Implementing Shopping Carts in ESA-p after verification of the proper documentation provided by Technical Officer and following up on approval flow,
· Following up on status of Purchase Orders created by Purchase Office,
· Creating GRNs (Goods Receipt Notes) upon request of Technical Officer and following up on approval flow,
· Clarifying any ambiguity with the main counterparts, namely Finance Team, Technical Officers and Controlling Office Team.
2. Implement Contracts and CCN objects in support of the agreed Contract Action Plans, by:
· Implementing Shopping Cart in ESA-p, after verification of the proper documentation provided by Technical Officer and following up on approval flow (not applicable for EFC2 – ESA Frame Contracts).
· Implementing contracts in ESA-p on the basis of the agreed Milestone Payment Plan (MPP) and following up on status and approval flow.
· Clarifying any ambiguity with the main counterparts, namely Finance Team, Technical Officers and Controlling Office Team.
3. Provide reporting such as statistics and progress status related to the task 1 and 2.
4. Take the responsibility of the monthly Time Sheets administration, follow up on release and approval status by:
5. Ensuring the complete life cycle of the work pattern for everyone, including verification, co
ection and follow up,
· Liaising with Cost Accounting section during the monthly, mid-year and end-of-year deadlines,
· Liaising with managers, staff and contractors for approving and/or submitting the Time Sheets and for any kind of general assistance,
· Ensuring that the worklists are complete during yearly exercise of maintenance, this entails a close follow up on the release and approval status for everyone, Reporting on Long Term Absences
· Reporting on a monthly basis on specific category of Staff/Contractors
6. Take responsibility of THREAD Administration, by:
· Creating/changing/delimiting records
· Creating/changing/delimiting positions
· Verification and validating the monthly TCAR (Thread Cost Account Report)
· Creating and following up on all Restricted Tenders
· Providing Ad Hoc Reporting
Answered 2 days After Feb 10, 2024

Solution

Shubham answered on Feb 12 2024
5 Votes
CRITICAL ANALYSIS OF SERVICE REQUIREMENTS
    Understanding of each task to be performed
    Explain how to approach the task
    Explain how previous experience / knowledge allows to undertake the task
    Are there any risks / things to consider that might affect the successful completion of the task?
    
Specific tasks to be performed:
1. Support the implementation of Purchase Order related objects in support of the agreed Work Plans, by:
· Implementing Shopping Carts in ESA-p after verification of the proper documentation provided by Technical Officer and following up on approval flow,
· Following up on status of Purchase Orders created by Purchase Office,
· Creating GRNs (Goods Receipt Notes) upon request of Technical Officer and following up on approval flow,
· Clarifying any ambiguity with the main counterparts, namely Finance Team, Technical Officers and Controlling Office Team.
2. Implement Contracts and CCN objects in support of the agreed Contract Action Plans, by:
· Implementing Shopping Cart in ESA-p, after verification of the proper documentation provided by Technical Officer and following up on approval flow (not applicable for EFC2 – ESA Frame Contracts).
· Implementing contracts in ESA-p on the basis of the agreed Milestone Payment Plan (MPP) and following up on status and approval flow.
· Clarifying any ambiguity with the main counterparts, namely Finance Team, Technical Officers and Controlling Office Team.
3. Provide reporting such as statistics and progress status related to the task 1 and 2.
4. Take the responsibility of the monthly Time Sheets administration, follow up on release and approval status by:
5. Ensuring the complete life cycle of the work pattern for everyone, including verification, co
ection and follow up,
· Liaising with Cost Accounting section during the monthly, mid-year and end-of-year deadlines,
· Liaising with managers, staff and contractors for approving and/or submitting the Time Sheets and for any kind of general assistance,
· Ensuring that the worklists are complete during yearly exercise of maintenance, this entails a close follow up on the release and approval status for everyone, Reporting on Long Term Absences
· Reporting on a monthly basis on specific category of Staff/Contractors
6. Take responsibility of THREAD Administration, by:
· Creating/changing/delimiting records
· Creating/changing/delimiting positions
· Verification and validating the monthly TCAR (Thread Cost Account Report)
· Creating and following up on all Restricted Tenders
· Providing Ad Hoc Reporting
    1. Support the implementation of Purchase Order related objects in support of the agreed Work Plans
- Implement Shopping Carts in ESA-p after verification of proper documentation provided by Technical Officer.
- Follow up on approval flow for Shopping Carts.
- Follow up on the status of Purchase Orders created by the Purchase Office.
- Create GRNs upon request of Technical Officer and follow up on approval flow.
- Clarify any ambiguity with main counterparts (Finance Team, Technical Officers, Controlling Office Team).
2. Implement Contracts and CCN objects in support of the agreed Contract Action Plans
- Implement Shopping Cart in ESA-p after verifying proper documentation provided by Technical Officer.
- Implement contracts in ESA-p based on the agreed Milestone Payment Plan (MPP) and follow up on status and approval flow.
- Clarify any ambiguity with...
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