CRITICAL ANALYSIS OF SERVICE REQUIREMENTS
Understanding of each task to be performed
Explain how to approach the task
Explain how previous experience / knowledge allows to undertake the task
Are there any risks / things to consider that might affect the successful completion of the task?
Specific tasks to be performed:
1. Support the implementation of Purchase Order related objects in support of the agreed Work Plans, by:
· Implementing Shopping Carts in ESA-p after verification of the proper documentation provided by Technical Officer and following up on approval flow,
· Following up on status of Purchase Orders created by Purchase Office,
· Creating GRNs (Goods Receipt Notes) upon request of Technical Officer and following up on approval flow,
· Clarifying any ambiguity with the main counterparts, namely Finance Team, Technical Officers and Controlling Office Team.
2. Implement Contracts and CCN objects in support of the agreed Contract Action Plans, by:
· Implementing Shopping Cart in ESA-p, after verification of the proper documentation provided by Technical Officer and following up on approval flow (not applicable for EFC2 – ESA Frame Contracts).
· Implementing contracts in ESA-p on the basis of the agreed Milestone Payment Plan (MPP) and following up on status and approval flow.
· Clarifying any ambiguity with the main counterparts, namely Finance Team, Technical Officers and Controlling Office Team.
3. Provide reporting such as statistics and progress status related to the task 1 and 2.
4. Take the responsibility of the monthly Time Sheets administration, follow up on release and approval status by:
5. Ensuring the complete life cycle of the work pattern for everyone, including verification, co
ection and follow up,
· Liaising with Cost Accounting section during the monthly, mid-year and end-of-year deadlines,
· Liaising with managers, staff and contractors for approving and/or submitting the Time Sheets and for any kind of general assistance,
· Ensuring that the worklists are complete during yearly exercise of maintenance, this entails a close follow up on the release and approval status for everyone, Reporting on Long Term Absences
· Reporting on a monthly basis on specific category of Staff/Contractors
6. Take responsibility of THREAD Administration, by:
· Creating/changing/delimiting records
· Creating/changing/delimiting positions
· Verification and validating the monthly TCAR (Thread Cost Account Report)
· Creating and following up on all Restricted Tenders
· Providing Ad Hoc Reporting