FINAL REPORT GUIDELINES
FINAL REPORT GUIDELINES
· Final Report: The Colleges have no hard rules about the format and style of the final Report. However, it is important that the following is observed:
a)
Quality is more important than Quantity. A precise 25-page Report that captures the major points well is more impressive than a recycled 60-page report that does not clearly show the student's contribution.
)
Be precise. The Report should include why the topic was chosen, what is hoped to be achieved, and the conclusions drawn from the experience.
c)
Incorporation of your Sponsoring Company Training into the Report. Very often the final submitted Report seems to be composed of two totally unrelated parts – one dealing with what happened at the company, and the next being a Technical Report. Try to "tie" the two together, by identifying what have been the major issues you observed during your formal training that supported the relevant theories that you took at PMU, or disproved them. This would make your training analysis more realistic and showed that you are aware of
oader issues.
d) Please quote references where appropriate and try to widen your bibliography to beyond a few casual Internet searches. Our li
ary is rich in books and journals.
HELPFUL TIPS FOR WRITING A GOOD INTERNSHIP REPORT
1. Make sure to follow the report format provided on the template.
2. Make sure that you write your report in your own words.
3. Proofread your report before submission. Make sure it is free of spelling and grammatical e
ors.
4. Whenever possible try to avoid the use of the first pronoun (i.e., “I” and “We”) throughout your report.
5. Any paragraph should have at least two sentences.
6. Be systematic and consistent in your writing style: in using font type, font size, heading numbering, spacing, showing hierarchy of titles, citing references, justification, indentation, page numbering, footnoting, etc.
7. Be sure to number your tables and figures. Tables and figures should have titles too.
8. If you are using photocopied tables or figures, make sure they are clean and readable.
9. Avoid having two or more headings after each other without a text in between. Similarly, avoid having tables or figures without any na
ative description to explain them.
10. Make sure that every figure or table is referenced at least once in the body of the report.
11. Be sure to address your topic adequately. Your grade is not directly linked to the size of the report.
12. Make sure to cite every source of information used in the body of the report. Be sure to identify information that is extracted as is from another source. Indicate whether the secondary information used is a direct quote or you paraphrased it in your own words. Use of references is not limited to the Conceptual Framework part.
13. Your list of references should include your organization’s manuals and/or annual reports, relevant and recent textbooks, relevant and recent journal articles, and Internet sources.
14. Whenever possible leave detailed descriptions which might hinder the readability of the report to the appendix and direct the reader to go to it if s/he desires.
15. Try your best in highlighting the limitations of your project
eport. Provide some information on how to improve it.
16. If you have done more than one project, try to focus on the major one and make it your main project. The other project(s) can be
iefly included in the report. If your projects are relatively small and of the same size, you may need to describe them all.
17. Make sure, at all times, to have at least one backup copy of your electronic file of the report.
INTERNSHIP REPORT FORMAT AND CONTENTS OUTLINE
1. Cover page should include the following:
a. Name of university, college and department
. Title: it should be indicative of Internship experience
c. Employer name
d. Name of Internship Adviso
e. Name and ID number of student
f. Submission date
2. Executive Summary (in one page)
3. Acknowledgment
4. Detailed Table of Contents
5. Introduction
6. Company background (three pages): should describe the nature of the company’s activities, size, vision, mission, and organization chart focusing on the unit which you have been working at.
7. SWOT Analysis
8. Organizational marketing strategy
9. Organizational competitive strategy
10. Job History: A table showing major assignments and the timeframe for each and na
ative description
11. Conceptual framework (i.e., cu
ent literature review) that provides a basis for the technical part
12. Technical part reflecting actual projects undertaken or problems handled and methodological used, limitations, finding, and suggested solutions
13. Evaluation of the Internship experience
14. Summary of Findings and Recommendations
15. Conclusions
16. List of References
17. Appendices (all other documents submitted) Note: there is no need to attach hard copies of all weekly log and progress reports with the Final report as long as they are submitted on blackboard. However, students are expected to keep a backup of all requirements in order to be mitigate any unforeseen technical issues. Therefore, students are accountable of NOT reporting any technical issues related to Blackboard on time. Students are advised to submit their reports promptly and not wait for the last minute to do so.
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When using the following information, make sure to paraphrase them.
Small tasks that I have done:
· I have reviewed certain contractors' documents. Those documents mainly contained the prices of items that the contractors are offering. I had to compare the numbers in these files to the numbers in the files that Saudi Aramco has prepared to see if they match or not. Sometimes I would convert the prices in the contractors' documents from the US dollar to SAR or from EURO to SAR. After checking the prices, I would also check the total by combining all the prices and see if they will add up or not.
· I was assigned to handle a negotiation strategy document for two change orders. One of the change orders is in the kingdom (IK) and the other one is out of the kingdom (OOK). I had to go through all the documents related to the change orders and make sure the numbers in the negotiation strategy paper matches the numbers in the original documents provided by the contractors. Moreover, I had to make sure of the company estimate (CE) number, the contractor proposal (CP) number, the variance number (CE-CP) and the percentage number of the CE by recalculating them. After that, I had to review the offers by recalculating them. For example, the first offer was about $870,000. To make sure that this number is co
ect I had to take the CE and subtract it from itself then multiple it by the percentage provided with the offer. That's how we make sure the numbers are co
ect before proceeding to the next stage of this process. Furthermore, after checking the numbers I had to sign the papers, scan it and then send it to other employees from other departments in order to setup a meeting with the contractors to negotiate the offers.
· I worked on prior approval form (PAF). The PAF procedure contains personal mobilization, personal demobilization, extra work hours and employees' business compensation. Out of the above I only did the personal mobilization procedure which included processing the available information in the candidates' files into the system. The information included the candidate's full name, salary, ID number, salary range penetration, grade code, nationality and position. After entering all the information, I had to check if they matched the information on the passport and other documents. I also had to go through the candidate's resume and qualifications.
· One of the managers from the cost compliance division in our department asked me if I could help him with some work. He asked me to come to his office so he can explain to me what to do. When I went to his office, he gave me three large excel sheets full of numbers and told me to see how many types of items are there and to find the total price for each type of item separately. This was a really important task for me to do as other work depends on what I will do and the manager depended on me to get the task done on time. Finishing the task on time was really challenging as I only had one hour to finish it and send it to him. I started by finding how many types of items are there and putting all the prices of each type of item under its name then calculating the total. Moreover, I checked all the numbers in case I calculated something wrong or forgot to enter an item. After I made sure of everything I sent it to him so he can look at it. He called for me to come to his office to go through what I did. He was proud of the work I did and complimented me for doing a good job. This was such an interesting and challenging experience at the same time because this was an important task for me to do.
Invoices and commercial proposals review:
The invoices and commercial proposals are the most important tasks I have done))
I learnt about formulas used to calculate different invoice items, long term agreement contracts (LTA) and the activities under it. I was assigned three detailed and different invoices and two commercial proposals to check them and review them in which I'm cu
ently still working on them. The invoices task included reviewing and recalculating all the seven items which are over time salary, straight time salary, entitlement and social benefit, indirect cost, other personnel cost, catering and accommodation and finally fee. Those seven items include different rates that are used when calculating them and the rates differ based on the nationality and marital status of the employee. Moreover, the commercial proposals task included reviewing all of the available rates mentioned under the four main rates categories which are the work rates, labor rates, equipment rates and other rates.
Starting with the invoices, the process of reviewing the invoices was merely the same for all of the three invoices but with small differences. The first invoice included me picking and reviewing four employees in which two of them had a new salary and the other two with the old salary. The second invoice was way easier than the first one because there was only one salary and I had to pick and check only two employees instead of four. The third invoice was harder and more complicated as some items were missing and not included in the documents