MNG00785
Project management
Topics 1 - 3: Develop a Charte
Contents
1 Developing a charter: 3
1.1 Charter elements 3
1.2 Charter decision-making 4
1.3 Project Selection Prioritization Matrix 5
1.4 Assessment task one: 5
1.5 Examples of Scope Statements 6
1.6 Scope Overview (word limit: 150) 7
1.7 Milestone Schedule and Deliverables 8
1.8 Initial Risk Identification 9
1.9 Resources Required 10
1.10 Initial Stakeholder Identification 10
1.11 Team Operating Principles 10
1.12 Lessons Learned 11
1.13 Commitment 11
2 References: 11
Developing a charter:
There are a number of steps to develop a project charter, and a number of charter elements. The table below (Exhibit 4.3) displays the common elements in a project charter.
Charter elements
(Kloppenborg 2015, p. 87)
Charter decision-making
But not every project needs a charter, and not every charter is identical. Charters are scaled to reflect the size of the project. Exhibit 4.2 from the book provides a useful guide to whether a charter is needed, and the complexity of the charter if one is required.
(Kloppenborg 2015, p. 86)
4 | Page
Project Selection Prioritization Matrix
Below is an example of how calculations in a trade-off matrix are performed:
Project/Selection Criteria
Criteria A
Criteria B
Weight:
5
10
Total
Landscaping project
7
5
(5*7=) 35
(5*10=) 50
(35+50=) 85
Using the example, score each of the projects in the table below. Based on the score, which project would you choose?
Project/Selection Criteria
Potential Monetary Gain
Success Probability
Social Opinion
Weight:
5
10
3
Total
Construction Project: International Hotel, Hawaii
10
5
5
Construction Project: Local Hotel, Brisbane
8
6
4
Infrastructure Project: High Speed Rail – Sydney to Melbourne
9
3
8
Investment project: The Old Farm House
7
7
10
Answer:
· _________________
Reference: (Kloppenborg 2015, pp. 36-41)
Assessment task one:
MyProject Charter is the first Assessment Task. See the UIG for more information, and the Assessment Task instructions on the learning site. You should use these documents, along with the marking criteria (also known as a ru
ic) to guide your development of your assignment. The first thing you need to do is decide what your project will be, and create a “Scope Statement”.
Examples of Scope Statements
(Kloppenborg 2015, p. 92)
6 | Page
Scope Overview (word limit: ~150)
Use your own words to convert your own project
ief into a short scope overview.
The scope statement is a SMART summary of what the project will entail, i.e. what the project will deliver to the project customer.
Project goals, on the other hand describe what the customer expects to do with the project deliverables, e.g. increase sales by X%, reduce customer wait times by X minutes, etc.
For this exercise focus upon what the project will entail.
(Kloppenborg 2015, pp. 87-8)
Write your scope statement in this text box
11 | Page
Milestone Schedule and Deliverables
The milestone schedule is “a summary-level schedule that identifies the major schedule milestones or significant points or events in the project.” (Kloppenborg 2015, p. 88)
Based on the project
ief and the list of tasks, please list the milestones you would identify for this project. The start and the end of the project are already given for you. Estimate a completion date for each milestone, as well as what the acceptance criteria would be. Also think about who should judge whether or not the criteria have been met (Kloppenborg 2015, pp. 88-9).
The exhibit below is an example of a milestone table. Note that the table must have a milestone (usually a major deliverable), the completion date (not “from-to”, but a discreet date), how the milestone will be judged to have been delivered (or not), and who will decide if the milestone is acceptable.
(Kloppenborg 2015, p. 94)
Now create your own milestone schedule:
Milestone
Completion Date
Acceptance Criteria
Stakeholder Judge
Charter signed off
Project completion
Initial Risk Identification
Projects are undertaken in an environment of uncertainty, thus there is no such thing as a “risk-free project”. Think about the risks associated with your project. What could go wrong? Could someone get hurt? Could the project be delayed somehow? Could the budget be exceeded? Could a law be
oken? Have you made assumptions about your project that could be inco
ect? You need to think creatively about your own project.
Based on the project
ief, examples from the book and your own interpretation, please identify at least 4 potential risks to the project (Kloppenborg 2015, pp. 89-90).
Project (Potential) Risks
Risk Owne
Contingency Plans
Resources Required
Based on the project
ief, examples from the book and your own interpretation, please identify the funding, workers and equipment required for this project, as well as potential other resources. Don’t overthink this activity and keep it short and simple (Kloppenborg 2015, p. 90).
Funding:
People:
Equipment:
Other:
Initial Stakeholder Identification
Based on the project
ief, examples from the book and your own interpretation, please identify at least 4 stakeholders to the project, their interest and priority to the project (Kloppenborg 2015, p. 90).
Stakeholde
Interest in Project
Priority
(High/Medium/Low)
Team Operating Principles
Please list a minimum of 3 Team Operating Principles you believe will be important for your project (Kloppenborg 2015, p. 90):
#
Team operating principle
1
2
3
Lessons Learned
Please list a minimum of 3 Lessons Learned from past projects you believe can contribute to your project (Kloppenborg 2015, p. 91):
#
Lesson
1
2
3
Commitment
Fill out the first column of the table below (Kloppenborg 2015, p. 91):
Sponso
Department / Organization
Signature
N/A
Project Manage
Department / Organization
Signature
N/A
Core Team Members
Department/ Organization
Signature
N/A
References:
Kloppenborg, T 2015, Contemporary project management, Nelson Education.
School of Business and Tourism
www.scu.edu.au
Lismore Coffs Ha
our Gold Coast
PO Box 157, Lismore NSW 2480 Australia Hogbin Drive, Coffs Ha
our NSW 2450 Australia Locked Mail Bag 4, Coolangatta QLD 4225 Australia
T XXXXXXXXXXF XXXXXXXXXXT XXXXXXXXXXT XXXXXXXXXXF XXXXXXXXXX
CRICOS Provider 01241G
MNG00785
Project Management
Assessments Guide
Session 3, 2018
www.scu.edu.au
Lismore Coffs Ha
our Gold Coast
PO Box 157, Lismore NSW 2480 Australia Hogbin Drive, Coffs Ha
our NSW 2450 Australia Locked Mail Bag 4, Coolangatta QLD 4225 Australia
T XXXXXXXXXXF XXXXXXXXXXT XXXXXXXXXXT XXXXXXXXXXF XXXXXXXXXX
CRICOS Provider 01241G
Assessment 1: Project proposal (15%)
MyProject Charter
The Project Charter should explain the background of the organisation where this project will be ca
ied
out, the objectives of the project and the importance of this project to the organisation. The Charter
includes a Business Case, Milestone Schedule, as well as any major problems or anticipated Risks with this
project if they are known at this stage. The textbook provides detailed examples of what needs to be
included in the Project Charter. These examples will assist in the development of the Project Charter for
MyProject. The project should be of commercial consequence which demands a Return-On-Investment
(ROI) analysis, and could be from one of the following categories depending on the type of business a
student is involved in:
an organisational project that a student is involved in as the organisation’s main line of business –
to manage projects for your organisation or on behalf of others
an activity that a student is convinced would benefit from being handled as a project
an activity in which a student was involved in the past that was not ca
ied out as a project, but one
which you believe would have been managed better as a project. If you use this option you should
describe how you would execute this activity now using the knowledge gained through this unit.
As this and the second assessment task are designed to demonstrate your grasp on the concepts, theories
and practices described in the textbook and PMBoK, students are required to describe the purpose of each
section of the Charter in paraphrased text, appropriately referenced to the prescribed textbook, the
PMBoK, and/or readings on the learning site. Failure to do so will result in a reduction of marks for each
marking criteria where this is not performed.
The project MUST NOT be any of the following except with written approval from your tutor or the Unit
Assessor:
A wedding event
a project developing an App
implementation of a change management initiative
a Not-For-Profit event
the establishment of a restaurant
a farewell event
a sporting, cultural or music event
The maximum word length for this assignment is 1,500 words excluding words used in any charts,
templates, forms or diagrams that you have used to apply the knowledge areas. The word count DOES NOT
include the sponsor letter.
NOTES:
www.scu.edu.au
Lismore Coffs Ha
our Gold Coast
PO Box 157, Lismore NSW 2480 Australia Hogbin Drive, Coffs Ha
our NSW 2450 Australia Locked Mail Bag 4, Coolangatta QLD 4225 Australia
T XXXXXXXXXXF XXXXXXXXXXT XXXXXXXXXXT XXXXXXXXXXF XXXXXXXXXX
CRICOS Provider 01241G
1. Students undertaking this unit for a second or subsequent time must use a completely
different project to the one they used in their previous attempt.
2. Students are directed to the Activity to be completed at the end of Topic 1.
3. The project must be undertaken in Australia and use Australian cu
ency.
Format for