Establish the project
1. Provide a Project Charter to initiate the project. Use the template below.
Project Charter:
A. Project Background
Explain what the project is to achieve and how it was triggered. How does this project satisfy the organisation’s strategic objectives and goals?
B. Project Purpose and Justification
Purpose and why the project is needed
C. High Level Project Scope Statement Project Objectives and Success Criteria
List objectives and success criteria – make then SMART. Make sure you explain how this project fits in with
oader organisation objectives
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High Level Project Scope and Requirements In scope
·
Out of scope
·
Assumptions
The main assumptions are:
·
Constraints
The main constraints are:
·
D. Project Methodology and Approach
List the project methodology to be used. This must be provided to show you can use a methodology to help you produce project deliverables.
The phases are:
List the main phases with a basic description for each including key requirements or deliverables for stage completion.
E. Project Structure
Provide the project structure chart include a hierarchy diagram for clarity. This also needs to include project governance
F. Project Stakeholders and Authority
The major stakeholders and their authority level on this project are shown below.
Name
Title
Authority Level
Name
Title
Authority Level
G. Project high level risks Rating scales and categories
Likelihood
Title
Rating
Description
Very Low
1
Highly unlikely to occur; however, still needs to be monitored as certain circumstances could result in this risk becoming more likely to occur during the project
Low
2
Unlikely to occur, based on cu
ent information, as the circumstances likely to trigger the risk are also unlikely to occur©
Medium
3
Likely to occur as it is clear that the risk will probably eventuate
High
4
Very likely to occur, based on the circumstances of the project
Very High
5
Highly likely to occur as the circumstances which will cause this risk to eventuate are also very likely to be created
Impact
Title
Rating
Description
Very Low
1
Insignificant impact on the project. It is not possible to measure the impact on the project as it is minimal
Low
2
Minor impact on the project, e.g. < 5% deviation in scope, scheduled end-date or project budget
Medium
3
Measurable impact on the project, e.g. 5-10% deviation in scope, scheduled end-date or project budget
High
4
Significant impact on the project, e.g. 10-25% deviation in scope, scheduled end- date or project budget
Very High
5
Major impact on the project, e.g. >25% deviation in scope, scheduled end-date or project budget
Risk Matrix: Likelihood X Impact = Overall Level/Rating
LIKELIHOOD
IMPACT
Very Low
1
Low
2
Medium
3
High
4
Very High
5
Very Low 1
Very Low 1
Low 2
Low 3
Low 4
Medium 5
Low 2
Low 2
Low 4
Medium 6
Medium 8
High 10
Medium 3
Low 3
Medium 6
High 9
High 12
Very High 15
High 4
Low 4
Medium 8
High 12
Very High 16
Very High 20
Very High 5
Medium 5
High 10
Very High 15
Very High 20
Very High 25
Overall Level/Rating
0 – 1 = Very Low
2 – 4 = Low
5 – 8 = Medium
9 – 14 = High
15 – 25 = Very High
Categories
The risk categories are:
· Financial
· Marketing and Sales
· Resourcing
· Technical
· Legal
·
High level risk registe
Below are the top 5 risks:
Risk No.
Category
Risk Description
Likelihood
Impact
1
ating scales
on rating scales
2
3
4
5
H. Summary Budget
Category of Cost
Best Estimate
Worst Estimate
Most Likely
Category of Cost
Best Estimate
Worst Estimate
Most Likely
Note:
J Document Quality Control
Version Control
Version
Date
Autho
Comments
Approvers
Name
Title
Signature
Reviewers
Name
Title
Signature
Definitions
TERM/ABBREVIATIO
N
FULL NAME
DESCRIPTION
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Undertake project planning and design processes
The project management plan describes the necessary work (and the reasons for this work) that is to be executed to plan, deliver and monitor the scope, time, cost, quality, human resources, communication and project information, stakeholder management, risk and procurement management plans assessed in these units in an integrated manner according to the governance a
angements. This is demonstrated by consistency across these areas where the information from one area is used as a basis for another. E.g.: timeframes provide part of the basis of budget estimates.
1. Briefly describe the tools and techniques that you used to develop the project management plan?
2. Briefly describe how the project work was to be executed to accomplish the project objectives, including the dependencies and interactions among each knowledge area of the project?
3. Briefly describe the organisation’s environmental factors you used to plan and deliver the project?
4. What organisational processes were used to develop the project management plan? Your answer should include any standardised guidelines, work instructions, proposal evaluation criteria, performance measurement criteria, change control procedures, historical information and lessons learned.
5. How was the integrity of your project baselines to be maintained throughout the project life cycle? Who was responsible for this work?
6. Provide details of how approval would be obtained for the project management plan.
7. Describe how the triple constraint is applied to your project.
Execute project in work environment
What work performance data did you collect about the completion status of deliverables during this phase of the project? Describe one example of a review of the impact on late completion of a deliverable and how you managed its impact and implementation of any agreed changes?
Manage project control
1. Give an example of the tools and techniques that you use to analyse the status of one deliverable in your project that guided the information and recommendation that you documented in a status report.
2. Which project plans/logs and registers would you need update to Direct and Manage Project Work? Why would they change?
Manage project finalisation
1. Provide a post implementation report you completed for your project showing performance measured against objectives and success criteria.
For this project, provide a project checklist of relevant project finalisation activities including who will be responsible for these. These activities may include: handover, financial, legal, contractual, documentation, issue, reports finalisation and organisation knowledge management. Write your answers on a piece of paper, clearly writing the contributors and describing the project.
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Task 1 – Project Integration Management
This assessment task requires you to:
work closely with others to integrate all project management functions across a project life
cycle according to organisational objectives
negotiate with internal and external stakeholders
create accurate project management documentation
make suggestions for improvements to managing project integration in the future.
Assuming your Organisation was awarded the following tender:
ATM ID: NAA RFT 20xx/1058
Agency: National Archives of Australia
Category: XXXXXXXXXXComputer services
Close Date & Time: 15-Aug-20xx 2:00 pm (ACT Local Time)
Publish Date: 15-Jul-20xx
Location: ACT Canbe
a
ATM Type: Request for Tender
APP Reference: NAA20XX-1
Multi Agency Access: No
Panel A
angement: No
Description:
A service provider is being sought for the technical upgrade of the Archives’ website Destination: Australia. In order to ensure the best value for money and optimal functionality (for the website
and related exhibition interactive) going forward, it is necessary for the website to be transfe
ed
from a proprietary CMS to a commonly available CMS (including, but not limited to, an Open Source
CMS).
The website will enable the National Archives of Australia to collect user contributed data about the photographic collection featured on the site. The interface must be modern, engaging and user-
friendly, designed to meet the needs of people of all ages, and differing levels of computer and English literacy. The website must interact successfully with an exhibition interactive via an existing
API. There is an option for hosting, maintenance and support services to be provided from contract execution until 31 December 2019.
Timeframe for Delivery: Novembe
December 20XX with a possible extension of up to 3 years for hosting and maintenance.
The Requirement
The National Archives of Australia (Archives) (the Customer) is responsible under the Archives Act 1983 (Cth) for the preservation and storage of Commonwealth records, including the archival resources of the Commonwealth.
This procurement request relates to the website redevelopment and hosting and maintenance services for website
Destination: Australia. The cu
ent website is located at
https:
www.destinationaustralia.gov.au
The photographs showcased on this website are part