BSBWRT401 Write Complex Documents Assessment Questions Satisfactory Yes No 1 What should be included in the essential planning steps to ensure the appropriate format for a complex document? 2 When...

BSBWRT401 Write Complex Documents Assessment Questions Satisfactory Yes No 1 What should be included in the essential planning steps to ensure the appropriate format for a complex document? 2 When communicating, messages must be appropriate to the needs of the audience, the subject and the occasion. Describe five of the points that you should consider when communicating. 3 What considerations need to be made in regards to choosing basic design elements? What checks should be made to ensure all documents are accurate? Give at least five examples of each 4 List at least eight formatting styles and formatting effects that improve readability and appearance of documents. 5 What are the important factors which relate to the use of language to the audience? 6 Why should documents and reports be written in an impartial manner? 7. Every composition, whether it is a short business letter, an article i n a magazine, a set of instructions, or a long report, should be undertaken in four stages. Describe those four stages. 8 When planning and preparing documents, there are some psychological considerations we can make to improve their effect and outcome. These are · Use of colour · Font type · White space Explain and show examples of how these could be used/applied to specific WHS documents? Task 2 – BSBWRT401 Write Complex Documents Project Assessment criteria To achieve a satisfactory result the student must have met all the assessment criteria below No. Project Satisfactory/Not satisfactory 1 You have recently been appointed to the new position of WHS Manager at a medium sized company employing 80 people across 3 sites – a role the company has not had previously, despite its relatively poor safety record and performance. You discover that the firm does not have any work instructions, safety culture or SWMS. Devise a communication action plan and draft several document types, (emails, WHS information sheets, surveys, reports etc) outlining your approach to · Senior Management · Operations · Workforce (mixed genders, some ethnicity) Provide your plan, along with drafts of your ideas to your tutor, discussing the various issues you expect to face and proposing an action plan to deal with them ** You may wish to review and use existing workplace documents with comments 2 Draft a business letter on the legal WHS/OHS structure and save it as document 1. Apply track changes to your document and make further changes to it, including inserting a table, statistics or graphic(s). Save this changed document as document 2 Print or submit the letter(s) with all of the formatting and typing changes visible and submit to your trainer/ assessor. Task 3 – BSBWRT401 Write Complex Documents Observation Assessment criteria To achieve a satisfactory result the student must have met all the assessment criteria below Step Specific things to be observed in this step (performance evidence) Validation questions to be asked (knowledge evidence where appropriate) S/NS Plan Documents 1 Identify why a document is needed 2 Select the best format for a document 3 Identify the means of communication 4 Outline the requirements of a document 5 Identify the type of information that a document needs to contain and how it should be sequenced 6 Develop a plan for the structure and content of a document Draft Text 7 Organise information in a logical order 8 Group together, interpret and analyse information in a way that meets the purposes and objectives of the document 9 Insert graphics/images into a document using technology 10 Determine where there is not enough information or not enough of the right sort of information and organise to gather that information from the relevant source 11 Draft the text of a document 12 Use language that meets the needs of the reader(s) 13 Access and use organisation’s style guide Prepare final text 14 Review a draft and determine whether the document meets objectives 15 Identify why a document is needed 16 Edit the draft making changes to increase accuracy and clarity of information 17 Proofread a document and correct any spelling or grammatical errors 18 Ask others for feedback about the document and make any appropriate changes 19 Submit a draft text for approval 20 Amend the document to incorporate any necessary changes Produce document 21 Identify the design elements that should be used to meet the needs of the reader/s and the purpose of the document 22 Format a document 23 Produce a document using Word 24 Conduct a final check of a document to ensure all requirements are met