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Task Your project Steve Parsons has appointed you as Project Manager and given you the task of overseeing the upgrade of the current administration systems of Swaggies. You are required to undertake a...

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Task

Your project

Steve Parsons has appointed you as Project Manager and given you the task of overseeing the upgrade of the current administration systems of Swaggies.

You are required to undertake a review of the current systems and evaluate what is required to efficiently implement the proposed changes in the company's operations. You should then obtain quotations from various sources for the supply and/or installation of the proposed systems, keeping in mind the budgetary restraints given below. An outline of the implementation process is required, including contingency plans and proposals for ongoing monitoring of the systems.

Steve recognises the fact that the current systems are totally inadequate and will allow a generous budget provided that you are able to justify the expenditure to ensure that the new systems will allow Swaggies to efficiently meet their new goals.

Please complete Part A and B in business report format. A separate report is required for each part. A sample report structure is available on the OLS.

Part A - Plan/Review Administration System

Steve Parsons has asked you to review the current processes in place and recommend more effective systems that will ensure Swaggies is able to meet its new research, marketing and manufacturing goals.

You should submit a report that includes the following:

  1. An overview of the current systems which identifies the existing problems. Include at least four (4) issues.
  2. An outline of the consultation process with stakeholders and system users. Include management, employees, suppliers and customers. Also include the method of consultation, for example meetings, questionnaires.
  3. An overview of the areas within the current system which you recommend for an upgrade.
  4. Detailed recommendations for proposed changes/upgrades to the current system. Include system specifications such as software and three (3) recommendations.
  5. An outline of legislation that may impact the implementation of the new system. For example WHS requirements, Privacy Act. Include three (3).

Part B - Source suppliers

At this point you can assume that Steve Parsons has accepted your recommendations outlined in Part A. You are required to provide details of possible suppliers for the new/upgraded systems in a report to Steve.

You should submit a second report which includes the following:

  1. The selection criteria you will apply to select suppliers.
  2. An outline of the evaluation process you will use to determine the successful suppliers/contractors. Include consultation with stakeholders, application of selection criteria and a timeline for decision making.

 

Answered Same DayDec 11, 2019BSBADM504

Solution

David answered on Dec 24 2019
109 Votes
PART A
1. An overview of the cu
ent systems which identifies the existing problems. Include at least four (4) issues.
The issues include:
· The present computer system isn’t networked and involves six workstations with particular applications from Microsoft Office like Word, PowerPoint or Excel installed on every terminal, reliant upon the user's requirements. Every user has a password for their terminal only. Internet access is available for all employees.
· With the exemption of A
ey Lane, staff members hold basic spreadsheet and word processing skills.
· Present client records are held by A
ey within a database developed by making use of an Excel spreadsheet. This is kept on her system and she is the only person who could update or access the information. Other employees depend upon the present weekly printout for particulars. Steve Parsons retains a Microsoft Outlook distribution list of consumer contacts nevertheless this isn’t always recent and his profile isn’t available when he isn’t there.
· Present employees aren’t adequately proficient in filling the roles of fellow staff members, with the exclusion of A
ey who is capable of filling in for the receptionist, Heidi. Cu
ently, when staff members take leave casual employees are appointed via a local agency for filling the job position. Till present Swaggies has been capable of requesting the agency for using the same employees on following occasions and have depended upon their experience with these staff members for maintaining safety.
2. An outline of the consultation process with stakeholders and system users. Include management, employees, suppliers and customers. Also include the method of consultation, for example meetings, questionnaires.
· Discussion among the top management and employees regarding the present issues.
· Listening to employees concerns and gaining reviews from the customers
· Seeking and sharing views as well as relevant work information
· Considering what employees, customers and suppliers say and giving them a reasonable chance for contributing in the decision forming process.
3. An overview of the areas within the cu
ent system which you recommend for an upgrade
· It would be essential for Robert Dever, Production Manager for being in continuous communication with the research team within the Sydney premises if issues with design or production come up. At the moment no direct communication link has been recognized and emails to and from Robert and the research team reach the common email inbox.
·...
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