BSBITU306 Student Assessment XXXXXXXXXXPage 2 of 18 AOI Institute XXXXXXXXXXVer. 1.00 Student Assessment BSBITU306 Design and produce business documents BSBITU306 Student...

BSBITU306 Student Assessment                      XXXXXXXXXXPage 2 of 18
AOI Institute                                 XXXXXXXXXXVer. 1.00
Student Assessment
BSBITU306 Design and produce business documents
BSBITU306 Student Assessment                      XXXXXXXXXXPage 2 of 18
AOI Institute                                 XXXXXXXXXXVer. 1.00
In order to be assessed as Competent (C) in this unit, you need to provide evidence which demonstrates that you can perform the required competencies to the required standard. Competency depends on consistently demonstrating the skills, attitude and knowledge that enables you to complete workplace tasks confidently in a variety of situations.
This unit describes the skills and knowledge required to Design and produce business documents. It requires you to design and produce various business documents and publications.
To attain competence in the unit ‘Design and produce business documents’ you must:
    Successfully complete the Theory Assessment (via the exam portal)
    Successfully complete the Project
Project
BSBITU306 Design and produce business documents
Instructions:
You are working in a marketing department of Happy Feet – Walking Tours company. You are responsible for producing marketing and advertisement materials, run marketing campaigns and everything related to marketing and promotion of the company.
Task 1
At the last month management meeting the directors of the company decided that the company needs a new ‘fresh’ look.
The company’s letterhead is outdated and very simple in design (please refer to Appendix A). The leaflet template was designed more than 10 years ago and features very simple unappealing design (please refer to Appendix B). Furthermore, the address on both documents is an old address, so the information on the letterhead must be updated. New address is: 108 Bourke Street, Melbourne, VIC 3000.
Your manager has asked you to re-design the two documents (letterhead and leaflet). You are also required to update the new leaflet template with the information about 2 new walking tours the company is introducing (please refer to Appendix C).
You need to meet following design rules set by the management:
Letterhead
Modern design
    Appealing and attractive layout
    Full colou
Leaflet
Modern design
    Appealing and attractive layout
    Use vi
ant colours
    Use various visual elements like images, logo line art etc.
    Leaflet template should be designed in one and two-sided version
For both documents you must ensure that:
Uniform fonts are used across the document
    Uniform style is applied across each document
    The logo is scaled appropriately
    The images and graphics are in appropriate resolution
    The colours are consistent across the two documents
Task 2
In the previous part you have designed the business documents as requested by the management. You should address all the requirements in the design process. Write a short report outlining each element and what was your approach during the design process to address it.
For example:
Uniform fonts are used across the document – In my design I have used Arial font across both documents. They are used in 3 different sizes 11px for standard text, 14px for heading and 8px for foot notes.
You have two weeks to prepare and complete the Task 1 and Task 2. You must export the completed letterhead and leaflet template as PDF document (see below) and upload them together with the original editable file via student portal to your trainer in one zipped file under the name ‘BSBITU306’.
The final document must be produced in two different versions:
    Optimised for electronic distribution (Reduced size)
    Optimised for printing (High resolution)
If you are unsure about any task:
    Discuss and clarify format and style with the manager requesting the documents (represented by your trainer)
    Use manuals, training booklets and/or help-desks to overcome basic difficulties with document design and production
    Research internet to obtain information on how to update documents
Your trainer will assess your cu
ent skills and abilities to:
Select and prepare resources
Select and use appropriate technology and software applications to produce required business documents
    Select layout and style of publication according to information and organisational requirements
    Ensure document design is consistent with company and/or client requirements, using basic design principles
    Discuss and clarify format and style with person requesting document/publication
    Design document
Identify, open and generate files and records according to task and organisational requirements
    Design document to ensure efficient entry of information and to maximise presentation and appearance of information
    Use a range of functions to ensure consistency of design and layout
    Operate input devices within designated requirements
    Produce document
Complete document production within designated timelines according to organisational requirements
    Check document produced to ensure it meets task requirements for style and layout
    Store document appropriately and save document to avoid loss of data
    Use manuals, training booklets and/or help-desks to overcome basic difficulties with document design and production
    Finalise document
Proofread document for readability, accuracy and consistency of language, style and layout prior to final output
    Make any modifications to document to meet requirements
    Name and store document in accordance with organisational requirements and exit application without data loss/damage
    Print and present document according to requirements
Appendix A
Cu
ent Letterhead
Appendix B
Cu
ent Leaflet Template
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Happy Feet - Walking tours melbourne
Appendix C
New Walking Tours Memo
Dear Team,
I would like to take this opportunity and draw your attention to our new Happy Feet – Walking Tours that we are introducing from the following week.
One of the new tours we have prepared for our customers is a Chocolate Indulgence Tour. It takes chocoholics on an amazing journey of discovering the sweet secrets of Melbourne. The price of the tour includes free tastings in 4 locations and basically, it is all they can eat deal. Duration of the tour is 4 hours and the price is $99. We are very excited about introducing this tour.
The second tour is for beer lovers. This tour does not offer the traditional beer tasting like VB, Carlton etc., but only the best locally produced boutique and craft beers. The customers will experience everything that these 3 micro
eweries have to offer including the unique quality and flavour of their beer and live music on site. Duration of this tour is 3 hours and the price is $99.
These new tours appear to be very promising and I am sure they will become very popular among both, domestic and overseas visitors.
Regards,
George

BSBITU306 Design and produce business documents
BSBITU306 Design and produce business documents
Select and prepare resources
Design document
Produce document
Finalise document
1. Select and prepare resources
Factors to consider when preparing business documents
What type of business document needs to be created?
To answer this question, consider:
Who the document is fo
What is the required format and design
How can the document be produced
Types of business documents
Organisations need to produce a variety of documents including:
Letters
Brochures
Travel Itineraries
Contracts of Sale
Tax Invoices
Presentations
Select layout and style of business document
Information about the layout and style of documents can be found by:
Speaking to the client
Asking your manage
Refe
ing to the organisation’s policies and procedures
Consulting the organisation’s style guide
Style guide
A style guide provides instructions on the expected standards of documents or texts.
A style guide is used:
To ensure document production is consistent
To ensure the document looks professional
As a resource for people to follow when creating documents
Style guide
A style guide provides details on how documents should be presented.
This includes:
Font
Layout
Format
Punctuation
Resources for business document production
Technology and software applications are available to help produce documents.
One that is widely used is:
Microsoft Office Suite
Word documents
Excel spreadsheets
PowerPoint presentations
Database management system
Desktop publishe
Electronic calenda
2. Design document
Identify, open and create files and records
Organisations have procedures that detail how they expect files and records to be stored.
This ensures:
Consistency - all file names use same format
Accessibility – easy to find stored documents
Efficiency – documents can be found quickly
Designing documents
How to make a travel
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How to make a travel
ochure that looks stunning
Posted By: Jarom McDonald
It's not just five-star resorts that need travel
ochures—nearly any business can be a travel destination, from museums to mom-and-pop shops. If your business could be considered a tourist spot, we'll show you how to make a travel
ochure for free.
The final product can be printed and stocked just about anywhere: at a local rest stop, restaurant, travel agency, state park, or city tourism office. You can also share your
ochure online to