Assignment 2 –
PROJECT MANAGEMENT PLAN
Congratulations!
The project sponsor has approved your business venture viability
document (Assignment 2). You are to proceed to the next step: develop
a project management plan. You will work in your assigned group
adhering to your Student Group Contract, similar to Assignment 2.
The project management plan is a
stand-alone document that the Project Sponsor will use to assist in
obtaining Project Stakeholder sign-off. Amongst other things, it
should present management plans related to ten knowledge areas and
project process groups, such as executing, monitoring and controlling
and closing the project.
Because the advancement of your
project could really depend on this plan, you’ll want to make sure
that it is as succinct, accurate, informed, and of course, as
professionally presented as possible.
Submission
Details
Word
Count
|
Maximum
10,000 words (excluding appendix)
|
Value
|
30%
of final mark
|
Due
Date
|
Friday,
Week 11
|
|
|
Format
and delivery
|
Your
submission needs to be professionally presented using the
following format:
|
|
|
|
|
Note
1: You may include sections previously completed as part of the
progress report where appropriate.
Note
2: Not all sections listed under ‘Other information related to…’
need to be completed. You may choose sections that are appropriate
for your product/service.
Use
the following structure for your report with sub-headings as
appropriate:
Title
Page
Project
title (i.e. the name of the company)
Group
details presented in a table with names, student numbers and APM
period (with corresponding dates)
Table
of Contents Page
In
addition to writing names against the headings in the body of the
document, next to each heading, note the name of each person that
contributed to that section,
Include
listing for graphs, charts, pictures, etc.
Executive
Summary
(approx. 1-2 paragraphs):
Project
Justification – (what is the issue that the product / service is
trying to address)
Project
Aim – (what the product / service sets out to achieve)
Project
Scope –
Inclusions
– What the product / service is
about,
Constraints
– What the project is not
about (Ex: It could be about building an office building but not
the adjacent parking lot)
Assumptions
– these are things that are a given (ex: a day will be defined
as 8 hours, a work week will be defined a five days and Monday to
Friday)
Key
deliverables of the product / service – What are things that
need to be completed
in order for the project to be considered successful
Purpose
of the Project Management Plan
– how this specific document relates to your project, and what it
covers.
Background
Describe
the issue / problem / opportunity / market gap that the project is
set to address.
Provide
sufficient detail to prove that the project is not misguided (i.e.
recognise project’s constraints and context).
Don’t
just list the
details
– explain to the reader how and why they are related to the
project.
Describe
how and why existing or similar approaches, products, technologies
and/or projects might be applicable and/or relevant to your
project. These could be competitors, and / or complimentary
services.)
Use
a table to indicate how these projects are similar. (How you
choose to label the table is up to you.)
Project
Concept
Describe
the project. Explain it in a way that someone completely unfamiliar
with the industry, concept, or product would understand.
Include
whatever pictures, sketches and/or drawings that you think best
convey the project concept.
Start
with an overview and then discuss the various aspects and
components in more detail.
Mention
the basic elements required to complete the project (e.g. for a
construction project, you’d provide a general
list
of materials, functionality, required equipment, etc.)
Project
objectives
Project
requirements and deliverables – both for the plan
and project.
Project
Key Performance Indicators (Identify at least five (5) KPIs)
(i.e.
how you will now that project is a success.)
Project
Feasibility
Discuss
the feasibility and sustainability of the project, and identity key
areas of strength and weakness.
Include
a detailed and defined SWOT analysis
How
likely is it to penetrate the market? How sustainable is it in the
market?
Approval
requirements
(Ex:
ISO, government, professional associations, etc.)
Project
assumptions - (Identify at least 5 assumptions about the product /
service, not the project
as
noted in section (3. c)
Known
constraints - (Identify at
least 5
constraints about the product / service, not the project
as
noted in section (3. c)
Possible
improvements / going forward - (Identify at least 5 improvements.)
Project
Stakeholders’ Management:
Describe
the specific target(s) / users of your project (This is where you
establish the suitability & fit of your project), including:
Describe
the additional internal and external stakeholders within the
project
Stakeholder
register and stakeholder management plan
Project
Schedule Management:
Key
milestones
Project
WBS to at least 3 levels of decomposition (work packages). Include
activity and activity attributes
Activity
list
Project
schedule network diagrams (if applicable)
Activity
resource requirements
Resource
breakdown structure
Activity
duration estimates
Project
Gantt Chart (MS Project or other PM software)
Describe
how the schedule will be managed
during the project (How will you measure it, suggest, implement and
record changes?)
Other
information related to time management:
Change
Control documents (though these can come much later in the
semester)
Enterprise
environment factors
Project
Cost Management:
First
pass estimated costs of in Australian dollars. (For our purposes,
costs need only be approximate for large-scale projects.)
Provide
justification or basis for cost estimates. Where did your numbers
come from?
Describe
how the costs will be managed
during the project. (How will you measure it, suggest, implement
and record changes?)
Other
information related
to cost management (not all will apply or be relevant):
Change
control processes
Tools
for estimating (Software, prior projects, estimating, Rawlinsons
Handbook, etc.)
Rough
order of Magnitude (ROM) – what are the parameters?
Tools
and techniques used for estimating
Cost
baseline parameters
Variable
costs vs. fixed costs?
Specific
performance measures (EV, CPI, etc.) and their acceptable
parameters
Enterprise
environmental factors
Marketplace
conditions
Commercial
databases
Organisational
process assets
Cost
estimating policies (does organisation have a policy on
estimating?)
Organisation’s
cost estimating templates
Historical
info, prior files, existing knowledge, etc.
Project
scope statement
Constraints
that can limit cost estimating
Delivery
dates
Skilled
resources
Project
Quality Management:
Briefly
describe the quality items that will be measured during the
planning, executing and monitor/control phases of the project.
(Identify at
least
7 quality items.)
Briefly
explain and justify the
measurable items and units of measure
in a Quality Definition Table.
Present
the final Quality Definition Table developed for quality
management.
Provide
a quality checklist, if applicable
Provide
a summary and analysis of the outcome.
Other
information related to Quality Management:
Change
control processes
ISO
Total
Quality Management
Six
Sigma
Benchmarking
– comparing actual with others
Design
of Experiments – statistical method for developing optimal
conditions
Cost
of Quality (COQ) – cost incurrent for preventing non-conformance
Additional
quality planning tools - such as matrix diagrams, etc.
Quality
Management Plan – how it will be done and addresses
Quality
control and quality assurance (if relevant)
Group
Work Activities
Others
Validity of the
methodology
Change management
approaches and strategies
Adherence to review
and acceptance procedures
Resolution of
emerging issues and how they are monitored in the project
execution
Engaging appropriate
project personnel and skills
Maintenance of
documentation and records
Outputs that meets
agreed customer requirements
Adherence to budget
within time and cost
Quality metrics –
how it will be measured
Process improvement
plan
Project
Human Resource Management
Project
organisational chart
Responsibility
assignment matrices
Discuss
the responsibility, accountability, consultation and informed roles
in your project
Resource
histogram
Staffing
management plan
Project
Communication Management
Stakeholder
communication requirement
Communication
Matrix(external and internal)
Communication
guidelines
Escalation
process for resolving issues (that cannot be dealt with at a lower
level)
Other
information related to HR and Communications Management:
Change control
processes
Enterprise
Environmental factors
Organisational
process assets
Stakeholder
communication requirements
Info to be
communicated (format, content and level of detail)
Person responsible
for communicating info
Methods of
communication (e-mail, fax, etc.
Frequency of
communication (daily, weekly...)
Methods for updating
and refining communication plan
Project
Risk Management:
Identify
at least ten or more risks to your project
Perform
qualitative risk analysis
Plan
the risk responses
Complete
a risk register for the project, including development issues and
operational issues.
Provide
a risk matrix with the above-mentioned risks and explain your
reasoning.
Other
information related to Risk Management:
Risk
management planning
Quantitative
risk analysis
Risk
monitoring and control
Risk
analysis techniques used
Risk
acceptance parameters/criteria
Risk
categories
Change
control processes
Enterprise
Environmental factors
Project
Procurement Management:
Briefly
describe the various types of required contracts for all relevant
elements related to your product / service
Provide
the make-or-buy analysis for relevant items (including office
space, computers, etc.)
Other
information related to Procurement Management:
Plan
purchases and acquisition
Plan
contracting
Request
seller responses
Select
sellers
Contract
administration
Contract
closure
Evaluation
criteria
Weighting
system
Screening
system
Seller
rating systems
Proposal
evaluation techniques
Risk
acceptance parameters/criteria
Conclusion
Summarise the above,
including a sentence about each section.
References
Must be CDU Harvard
method, with correct formatting refer to:
http://www.cdu.edu.au/library/downloads/pdf/CDUHarvardReferencing.pdf
Appendices
Copy
of your Group Contract
You
could include analysis, calculation, templates, etc. as Appendix.
NOTE:
Templates to assist you in completing the Tasks can be found at
www.intropm2.com/
on the Welcome pa