Assessment Task 1:
Assessment Task
Develop a Project Proposal
Schedule
TBA
Outcomes Assessed
Performance Criteria:
1.1, 1.3, 1.5, 1.6, 2.2, 2.3, 2.5, 3.6
Addresses some elements of required skills and knowledge as shown in the Assessment Matrix
Description:
The purpose of a project proposal is to determine if a proposed project is feasible, practical, and worth pursuing. Project proposals are documents designed to present purpose, objectives, proposed solution, scope, costs and risks associated with a project.
In this assessment task, you will be required to prepare a proposal for a simple project using the guidelines provided below. Some of the examples of projects could be;
· Developing a website for your organisation
· Introducing a new product in the market
· Implementing a new IT system in your organisation
· Setting up a children’s playground in your locality acting as a community organisation
· Landscaping your garden
· Building a pergola in your new house
Note: For learners currently working, it is strongly advised that they choose a workplace‐based project with due management permission and work supervision arrangements. You will be required to provide a Third‐ Party Verification Report (template will be provided by your trainer/assessor) for all the works completed in the workplace.
Alternatively, you may conceive other project ideas based on your interest. Discuss your project idea/concept with your trainer/assessor if you are unsure. Once you have finalised your project, prepare a project proposal covering the following points;
· Background (Problem‐ why the project is needed)
· Purpose/Objectives of the project
· Project Scope (what will the project accomplish – the solution)
· Project duration (Expected start and end dates)
· Perceived obstacles and risks including OHS requirements
· Perceived costs and benefits
· Required resources and record keeping systems
For the purpose of task, trainer/assessor will play the role of your supervisor and provide appropriate context and workplace conditions through simulated classroom‐based activities/arrangements.
The proposal must be word processed and structured with appropriate headings and sub‐headings as needed. It must be prepared as a formal business document that can be seen as an official document for submission to the management. All external sources must be appropriately cited and acknowledged using the Harvard referencing system. Your trainer/assessor will provide you with referencing guidelines.
Assessment criteria
The following assessment criteria will be used for marking this assessment task. Ensure that you have addressed all of the criteria in your work.
· Completed the task in a workplace environment and/or a simulated classroom‐based environment
· Appropriate roles (workplace) and/or role‐plays were selected and defined for the purpose of this task
· The task demonstrates evidences of due communication, consultation, and permissions either in a workplace or a simulated classroom‐based environment
· The proposal is appropriately structured and presented as an official document reflecting a real‐life practice
· Appropriate headings and sub‐headings are used to structure the contents
· The content flow covers all the required elements of the proposal and contains a logical sequence of the topics
· Project background is described to highlight the problem (need)
· Goals and objectives are consistent with the project need
· Project scope proposes the works that need to be accomplished to address the need
· Project duration is proposed and is consistent with perceived costs
· A cost benefit analysis is developed based on key estimated project expenditures
· Risk analysis addresses perceived obstacles and contingencies including OHS
· Resources and record keeping systems for the project are identified and described
· All external sources are acknowledged and cited according to the Harvard Referencing System
Submission Guidelines
Submit;
· Hard copy of Project Proposal
· Third‐Party Verification Report (if undertaken in a workplace)
Electronic versions of the assessment task and email/electronic submission arrangements are at further discretion of the trainer/assessor.
Assessment Task 2:
Assessment Task
Develop a Project Plan
Schedule
TBA
Performance Criteria:
1.1, 1.2, 1.3, 1.4, 1.5, 1.6, 2.1, 2.2, 2.3, 2.4, 2.5, 2.6,
Outcomes Assessed
3.1, 3.2, 3.3, 3.4, 3.5, 3.6, 3.7, 4.1, 4.2, 4.3, 5.1, 5.2,
5.3
Addresses some elements of required skills and
knowledge as shown in the Assessment Matrix
Description:
This assessment task builds on Assessment Task1: Develop a Project Proposal. In an organisational context, once a project proposal is approved, it is followed by a project plan that outlines project stakeholders, deliverables, key tasks, budgets, constraints, required resources and most importantly the project time line.
According to the Project Management Body of Knowledge, is a formal, approved document used to guide both project execution and project control. The primary uses of the project plan are to document planning assumptions and decisions, facilitate communication among stakeholders, and document approved scope, cost, and schedule baselines.
In this assessment task, you will continue the information crated in Assessment Task1: Develop a Project Proposal and develop a project plan based on the suggested structure below. The scheduling part of the plan should be completed on Microsoft Project. If Microsoft Project is not available, Microsoft Excel can be used to develop a Gantt chart. Essentially, a project plan will include;
Project Details Executive Summary Purpose and Objectives Project Scope
Key Stakeholders and responsibilities Project Team Strategy
Deliverables
Task Breakdown Structure Project Budget
Perceived risks and constraints Resources and Allocations Project Timeline/Schedule Project sign‐offs and approvals Project Evaluation Tools
You may use the above elements as key headings for your project plan. The project schedule must be completed using the Gantt chart. The project plan must also include team management strategies including team communication, quality objectives, performance objectives and team development.
For the purpose of this task, trainer/assessor will play the role of your supervisor and provide appropriate context and workplace conditions through simulated classroom‐based activities/arrangements.
The plan must be word processed and structured with appropriate headings and sub‐headings as needed. It must be prepared as a formal business document that can be seen as an official document for submission to the management.
Originality of the work must be maintained throughout and all efforts must be made to avoid a simple cut and paste from external resources, which may result in plagiarism without appropriate referencing.
Assessment Criteria
The following assessment criteria will be used for marking this assessment task. Ensure that you have addressed all of the criteria in your work.
· Completed the task in a workplace environment and/or a simulated classroom‐based environment
· Appropriate roles (workplace) and/or role‐plays were selected and defined for the purpose of this task
· The task demonstrates evidences of due communication, consultation, and permissions either in a workplace or a simulated classroom‐based environment
· The plan is appropriately structured and presented as an official document reflecting a real‐life example
· Appropriate headings and sub‐headings are used to structure the contents
· The content flow covers all the required elements of the plan and contains a logical sequence of the topics
· The executive summary is included and provides an overview of the plan
· Developed project purpose and objectives
· Project scope proposes the works that need to be accomplished to address the need
· Identified project stakeholders and deliverable
· Defined roles and responsibilities of the project stakeholders/team members
· Developed team management strategies that outline support and development objectives
· Developed a Work Breakdown Structure (paper‐based)
· Used WBS in Microsoft Project or Excel to develop a Gantt Chart
· Marked/identified task dependencies
· Developed critical path (Microsoft Project or Excel)
· Identified and marked project milestones
· Prepared a project timeline consistent with perceived project duration
· Developed cost baselines based on tasks identified in WBS
· Prepared a project budget and conducted cost‐benefit analysis
· Identified all the required resources and allocated budget
· Risk analysis addresses perceived obstacles and contingencies including OHS
· Developed project evaluation and reporting tools
· All external sources are acknowledged and cited according to the Harvard Referencing System
Submission Guidelines
Submit:
· Hard copy of the completed plan with appropriate assessment cover sheet
· Hard and electronic copy of the Gantt Chart
· Hard and electronic copy of the Critical Path Analysis
· Third‐Party Verification Report (if undertaken in a workplace)
Electronic versions of the assessment task and email/electronic submission arrangements are at further discretion of the trainer/assessor