Inbox
From Subject Attachments Date Importance
Henrietta Peacock Ongoing Items N/A 29-Oct-99 Normal
Pete Conlan Weeky Update N/A 29-Oct-99 Normal
Lars Vandenchomp Final Pre-Event Check In N/A 28-Oct-99 High
Blanche White Accounts Audit Update 1. Audit Report_Oct-25-29 28-Oct-99 Normal
Henrietta Peacock Ongoing Items N/A 28-Oct-99 Normal
Henrietta Peacock Call Out for Agenda Items: Admin Network 1. AN Agenda Nov 4 28-Oct-99 Normal
Evan Kelmp Co-op Job Posting 1. Resume_Kelmp
2. Cover Letter_Kelmp 27-Oct-99 Normal
Henrietta Peacock Ongoing Items N/A 27-Oct-99 Normal
Thallo Green Winter Vacation Calendar 1. Dec-Jan Holidays 99 27-Oct-99 Normal
Henrietta Peacock Ongoing Items N/A 26-Oct-99 Normal
Pete Conlan For Reference: Meeting Minutes 1. GOS October Meeting Minutes 26-Oct-99 Normal
Misty Moore Report From Last Quarter? N/A 26-Oct-99 High
Misty Moore RE:Report From Last Quarter N/A 26-Oct-99 Normal
Brego Elessar Question Regarding Your Services N/A 25-Oct-99 Normal
Brego Elessar RE:Question Regarding Your Services N/A 25-Oct-99 Normal
Henrietta Peacock Ongoing Items N/A 25-Oct-99 Normal
Edgar Plum Purchase Orders 1. PO Reference Guide 25-Oct-99 Normal
Iga Lisowski Gramercy Occult Society Bulletin 1. Gramercy Bulletin - October Issue 25-Oct-99 Normal
Blanche White Accounts Audit Update 1. Audit Report_Oct_18-22 22-Oct-99 Normal
Henrietta Peacock Ongoing Items N/A 22-Oct-99 Normal
Ian Prescott For Processing: Catering Invoice 1. Invoice115_Boddy 22-Oct-99 Normal
Pete Conlan Weeky Update N/A 22-Oct-99 Normal
Henrietta Peacock Ongoing Items N/A 21-Oct-99 High
Whitney Jammer Follow Up On Analytics for Spring Ad Campaign N/A 21-Oct-99 Normal
Algernon Mustard Who is microwaving TUNA?? N/A 21-Oct-99 Normal
Kingston Brown FYI: Social Media Templates 1. Templates.zip 21-Oct-99 Normal
Edgar Plum Reminder: Pay Period Closes Today N/A 20-Oct-99 High
Henrietta Peacock Ongoing Items N/A 20-Oct-99 Normal
Partner & Co URGENT NEWS!!!! Open ASAP!!! 1. News.html 20-Oct-99 Normal
Lars Vandenchomp Room Capacity N/A 20-Oct-99 Low
Henrietta Peacock Ongoing Items N/A 19-Oct-99 Normal
Sofia Lee Second Opinion 1. Option A
2. Option B
3. Option C 19-Oct-99 Normal
Antiope Jones Publishing Notice - Local Business Review N/A 18-Oct-99 Normal
Henrietta Peacock Ongoing Items N/A 18-Oct-99 Normal
J Smith Your B1LLING Alert LG083 1. H4ifloJhW.xls 18-Oct-99 High
Liam Wilhelmina Account Information N/A 18-Oct-99 Normal
Sylvester Cross Health & Safety Procedures 1. Safety Checklist
2. Event Policies
3. Event Safety Agreement 18-Oct-99 Normal
Blanche White Accounts Audit Update 1. Audit Report_Oct_11-15 15-Oct-99
Henrietta Peacock Ongoing Items N/A 15-Oct-99 Normal
Pete Conlan Weeky Update N/A 15-Oct-99 Normal
Theobold Gumbar Renewal Receipt - Concord Inc 1. Receipt - Concord Inc Oct 99 15-Oct-99 Normal
Osentatia Wallace FYI: Ad Rate Increase in November 1. November Price Guide.pdf 15-Oct-99 Normal
Henrietta Peacock Call Out for Agenda Items: Admin Network 1. AN Agenda Oct 21 14-Oct-99 Normal
Henrietta Peacock Ongoing Items N/A 14-Oct-99 Normal
Misty Moore Clarification Required: GOS Project N/A 14-Oct-99 Normal
Vivienne Scarlett NEW TASKING: GOS Project 1. GOS_Project Outline 14-Oct-99 Normal
Vivienne Scarlett RE:Clarification Required: GOS Project N/A 14-Oct-99 Normal
Algernon Mustard FORMATTING? 1. DOCUMENT15.PDF.doc 13-Oct-99 Normal
Algernon Mustard RE:Daily Agenda N/A 13-Oct-99 Normal
Henrietta Peacock Sick Day N/A 13-Oct-99 Normal
Misty Moore RE:Dietary Requirements N/A 13-Oct-99 Normal
Henrietta Peacock Ongoing Items N/A 12-Oct-99 Normal
Ian Prescott Dietary Requirements 1. Allergen Guide 12-Oct-99 Normal
Sam Black CO-OP Oppertunities 1. Gowpenny CO-OP Brochure 12-Oct-99 Normal
Smart Events Last Chance for Executive Bootcamp N/A 12-Oct-99 High
Thallo Green RE:Dietary Requirements N/A 12-Oct-99 Normal
Henrietta Peacock Ongoing Items N/A 11-Oct-99 Normal
Lars Vandenchomp A/V Requirements for Event Day N/A 11-Oct-99 Normal
Liam Wilhelmina Licensing Renewal 1. Renewall Form 11-Oct-99 High
Vivienne Scarlett FYI: New Brand Guide 1. Brand Guide - Boddy and Boddy Associates 11-Oct-99 Normal
Blanche White Accounts Audit Update 1. Audit Repot_Oct_4-8 8-Oct-99 Normal
Business Depot Huge Savings Inside! N/A 8-Oct-99 Normal
Cody Walsh RE:Meeting Options N/A 8-Oct-99 Normal
Henrietta Peacock Ongoing Items N/A 8-Oct-99 Normal
Henrietta Peacock Thank you! N/A 8-Oct-99 Low
Osentatia Wallace RE:Advertising Options 1. Custom_Quote_Boddy_revised.pdf 8-Oct-99 Normal
Henrietta Peacock Ongoing Items N/A 7-Oct-99 Normal
Lars Vandenchomp Event Agenda: BBA Management Retreat 1. Agenda_BBA Management Retreat 7-Oct-99 Normal
Pete Conlan Weeky Update N/A 7-Oct-99 Normal
Thallo Green New Leave Policy 1. BBA Leave Policy Oct99 7-Oct-99 High
Vivienne Scarlett RE:Project Budget - Gramercy Campaign 1. Gramercy_Campaign_Budget.xls 7-Oct-99 High
Antiope Jones Informational Interview Request 1. Backgrounder.pdf 6-Oct-99 Normal
Edgar Plum RE:Project Budget - Gramercy Campaign 1. Gramercy_Campaign_Budget.xls 6-Oct-99 Normal
Edgar Plum Reminder: Pay Period Closes Today N/A 6-Oct-99 High
G00gle Your Account Has been HACKED 1. ImportantInfo.exe 6-Oct-99 High
Henrietta Peacock Ongoing Items N/A 6-Oct-99 Normal
Osentatia Wallace RE:Advertising Options 1. Price_Guide.pdf
2. Ad_Packages.pdf
3. Custom_Quote_Boddy.pdf 6-Oct-99 Normal
Ricky Matsui Project Budget - Gramercy Campaign 1. Gramercy_Campaign_Budget.xls 6-Oct-99 Normal
Algernon Mustard RE: FOR SIGNATURE: September CC Reconciliation 1. CC Reconciliation Sept99 - Amustard 5-Oct-99 Normal
Henrietta Peacock Ongoing Items N/A 5-Oct-99 Normal
Henrietta Peacock RE: Upcoming Site Visit 1. Waiver - HPeacock signed 5-Oct-99 Normal
Sylvester Cross Upcoming Site Visit 1. Site Map
2. Waiver 5-Oct-99 Normal
Thallo Green RE: Upcoming Site Visit 1. Waiver - TGreen signed 5-Oct-99 Normal
Algernon Mustard RE:FOR SIGNATURE: Accounts Audit Acknowledgement 1.Acknowledgement-signed.pdf 4-Oct-99 High
Henrietta Peacock For your action: Meal Choices for Management Retreat 1. Menu_Loam_Hall 4-Oct-99 Normal
Henrietta Peacock Ongoing Items N/A 4-Oct-99 Normal
Kingston Brown RE: FOR SIGNATURE: September CC Reconciliation 1. CC Reconciliation Sept99 - KBrown - signed 4-Oct-99 Normal
Misty Moore RE: FOR SIGNATURE: September CC Reconciliation 1. CC Reconciliation Sept99 - MMoore - signed 4-Oct-99 Normal
Ricky Matsui RE: FOR SIGNATURE: September CC Reconciliation 1. CC Reconciliation Sept99 - RMatsui - signed 4-Oct-99 Normal
Sofia Lee RE: FOR SIGNATURE: September CC Reconciliation 1. CC Reconciliation Sept99 - SLee - signed 4-Oct-99 Normal
Blanche White FW:Accounts Audit 1. Notice Letter.pdf
2. Acknowledgement.pdg
3. Process Guide.pdf 2-Oct-99 High
Algernon Mustard Boddy & Boddy Associates - October Bulletin N/A 1-Oct-99 Normal
Blanche White Monthly Statement - Eplum 1. CC Reconciliation Sept99 - Eplum 1-Oct-99 Normal
Blanche White RE: FOR SIGNATURE: September CC Reconciliation 1. CC Reconciliation Sept99 - Bwhite - signed 1-Oct-99 Normal
Edgar Plum For Distribution: Monthly Statements 1. CC Reconciliation Sept99 - AMustard
2. CC Reconciliation Sept99 - BWhite
3. CC Reconciliation Sept99 - HPeacock
4. CC Reconciliation Sept99 - TGreen
5. CC Reconciliation Sept99 - VScarlett
6. CC Reconciliation Sept99 - RMatsui
7. CC Reconciliation Sept99 - SLee
8. CC Reconciliation Sept99 - KBrown
9. CC Reconciliation Sept99 - MMoore 1-Oct-99 Normal
Edgar Plum RE: FOR SIGNATURE: Monthly Statement - Eplum 1. CC Reconciliation Sept99 - Eplum - signed 1-Oct-99 Normal
Henrietta Peacock Ongoing Items N/A 1-Oct-99 Normal
Thallo Green RE: FOR SIGNATURE: September CC Reconciliation 1. CC Reconciliation Sept99 - TGreen - signed 1-Oct-99 Normal
Vivienne Scarlett RE: FOR SIGNATURE: September CC Reconciliation 1. CC Reconciliation Sept99 - VScarlett - signed 1-Oct-99 Normal
Low
Normal
High
Sent Items
To CC Subject Attachments Date Importance
Thallo Green
Henrietta Peacock Lars Vandenchomp Final Pre-Event Check In N/A 28-Oct-99 High
Thallo Green N/A FW:Co-op Job Posting 1. Resume_Kelmp
2. Cover Letter_Kelmp 27-Oct-99 Normal
Kingston Brown Brego Elessar FW:Question Regarding Your Services N/A 26-Oct-99 Normal
Misty Moore N/A RE: Report From Last Quarter? 1. Q2 Reporting Package.zip 26-Oct-99 High
Brego Elessar N/A RE:Question Regarding Your Services N/A 25-Oct-99 Normal
Edgar Plum Henrietta Peacock FW: For Processing: Catering Invoice 1. Invoice115_Boddy 22-Oct-99 Normal
Henrietta Peacock N/A RE:Ongoing Items N/A 21-Oct-99 High
Misty Moore Whitney Jammer FW:Follow Up On Analytics for Spring Ad Campaign N/A 21-Oct-99 Normal
Henrietta Peacock N/A Status Update: Long Term Projects 1. LTP Reporting Fall 99 19-Oct-99 Normal
Sofia Lee N/A RE:Second Opinion N/A 19-Oct-99 Normal
Algernon Mustard Henrietta Peacock FW: Publishing Notice - Local Business Review N/A 18-Oct-99 Normal
Thallo Green Sylvester Cross FW:Health & Safety Procedures 1. Safety Checklist
2. Event Policies
3. Event Safety Agreement 18-Oct-99 Normal
Henrietta Peacock N/A Lunch at 11:45 today? N/A 15-Oct-99 Low
Kingston Brown Ricky Matsui
Sofia Lee
Misty Moore FW: NEW TASKING - GOS Project 1. GOS_Project Outline 14-Oct-99 Normal
Misty Moore Vivienne Scarlett RE:Clarification Required: GOS Project N/A 14-Oct-99 Normal
Henrietta Peacock N/A RE:Sick Day N/A 13-Oct-99 Normal
Ricky Matsui
Sofia Lee
Kingston Brown
Misty Moore Henrietta Peacock Ongoing Items N/A 13-Oct-99 Normal
Ian Prescott N/A RE:Dietary Requirements N/A 13-Oct-99 Normal
Algernon Mustard Henrietta Peacock Daily Agenda 1. Agenda.pdf 13-Oct-99 Normal
Algernon Mustard N/A RE:FORMATTING? 1. Memo-Corporate Policy-13-Oct-99.pdf 13-Oct-99 Normal
Thallo Green N/A FW:CO-OP Oppertunities 1. Gowpenny CO-OP Brochure 12-Oct-99 Normal
Misty Moore
Thallo Green N/A FW:Dietary Requirements 1. Allergen Guide 12-Oct-99 Normal
Lars Vandenchomp Henrietta Peacock RE:A/V Requirements for Event Day N/A 11-Oct-99 Normal
Blanche White Liam Wilhemina FW:Licensing Renewal 1. Renewal Form 11-Oct-99 Normal
Osentatia Wallace Ricky Matsui
Vivienne Scarlett RE: Advertising Options N/A 8-Oct-99 Normal
Ricky Matsui Edgar Plum FW: Advertising Options 1. Price_Guide.pdf
2. Ad_Packages.pdf
3. Custom_Quote_Boddy.pdf 8-Oct-99 Normal
Vivienne Scarlett Ricky Matsui
Edgar Plum FW: Project Budget - Gramercy Campaign 1. Gramercy_Campaign_Budget.xls 7-Oct-99 High
Lars Vandenchomp Henrietta Peacock RE:Event Agenda: BBA Management Retreat 1. Agenda_BBA Management Retreat 7-Oct-99 Normal
Cody Walsh Misty Moore
Vivienne Scarlett Meeting Options N/A 7-Oct-99 Normal
Antiope Jones Henrietta Peacock Informational Interview Request N/A 6-Oct-99 Normal
Osentatia Wallace N/A Advertising Options N/A 6-Oct-99 Normal
Henrietta Peacock Ian Prescott RE: For your action: Meal Choices for Management Retreat N/A 5-Oct-99 Normal
Henrietta Peacock
Thallo Green N/A FW:Upcoming Site Visit 1. Site Map
2. Waiver 5-Oct-99 Normal
Edgar Plum N/A RE: For Distribution: Monthly Statements 1. CC Reconciliation Sept99 - AMustard - signed
2. CC Reconciliation Sept99 - BWhite - signed
3. CC Reconciliation Sept99 - HPeacock - signed
4. CC Reconciliation Sept99 - TGreen - signed
5. CC Reconciliation Sept99 - VScarlett -signed
6. CC Reconciliation Sept99 - RMatsui - signed
7. CC Reconciliation Sept99 - SLee -signed
8. CC Reconciliation Sept99 - KBrown - signed
9. CC Reconciliation Sept99 - MMoore - signed 5-Oct-99 Normal
Sylvester Cross Thallo Green
Henrietta Peacock RE: Upcoming Site Visit 1. Waiver - TGreen signed
2. Waiver - HPeacock signed 5-Oct-99 Normal
Algernon Mustard N/A Reminder: September CC Reconcilation N/A 5-Oct-99 Normal
Blanche White Henrietta Peacock Signed Accounts Audit Acknowledgement 1. Acknowledgement-signed.pdf 4-Oct-99 High
Algernon Mustard Henrietta Peacock
FOR SIGNATURE: Accounts Audit Acknowledgement 1. Acknowledgement.pdf
2. Letter of Notice.pdf 3-Oct-99 High
Kingston Brown N/A FOR SIGNATURE: September CC Reconciliation 1. CC Reconciliation Sept99 - KBrown 2-Oct-99 Normal
Henrietta Peacock N/A FOR SIGNATURE: September CC Reconciliation 1. CC Reconciliation Sept99 - Hpeacock 1-Oct-99 Normal
Algernon Mustard N/A FOR SIGNATURE: September CC Reconciliation 1. CC Reconciliation Sept99 - Amustard 1-Oct-99 Normal
Vivienne Scarlett N/A FOR SIGNATURE: September CC Reconciliation 1. CC Reconciliation Sept99 - VScarlett 1-Oct-99 Normal
Blanche White N/A FOR SIGNATURE: September CC Reconciliation 1. CC Reconciliation Sept99 - BWhite 1-Oct-99 Normal
Thallo Green N/A FOR SIGNATURE: September CC Reconciliation 1. CC Reconciliation Sept99 - TGreen 1-Oct-99 Normal
Edgar Plum N/A FOR SIGNATURE: Monthly Statement - Eplum 1. CC Reconciliation Sept99 - Eplum 1-Oct-99 Normal
Blanche White Edgar Plum RE: Monthly Statement - Eplum 1. CC Reconciliation Sept99 - Eplum - signed 1-Oct-99 Normal
Ricky Matsui N/A FOR SIGNATURE: September CC Reconciliation 1. CC Reconciliation Sept99 - RMatsui 1-Oct-99 Normal
Sofia Lee N/A FOR SIGNATURE: September CC Reconciliation 1. CC Reconciliation Sept99 - SLee 1-Oct-99 Normal
Misty Moore N/A FOR SIGNATURE: September CC Reconciliation 1. CC Reconciliation Sept99 - MMoore 1-Oct-99 Normal
Low
Normal
High
Contacts
First Name Last Name Email Address Company Job Title
Algernon Mustard XXXXXXXXXX Boddy & Boddy Associates Chief Executive Office
Blanche White XXXXXXXXXX Boddy & Boddy Associates Chief Financial Office
Edgar Plum XXXXXXXXXX Boddy & Boddy Associates Financial Office
Henrietta Peacock XXXXXXXXXX Boddy & Boddy Associates Administrative Assistant
Thallo Green XXXXXXXXXX Boddy & Boddy Associates Human Resources Manage
Vivienne Scarlett XXXXXXXXXX Boddy & Boddy Associates Marketing Directo
Ricky Matsui XXXXXXXXXX Boddy & Boddy Associates Copywrite
Sofia Lee XXXXXXXXXX Boddy & Boddy Associates Graphic Designe
Kingston Brown XXXXXXXXXX Boddy & Boddy Associates Digital Strategist
Misty Moore XXXXXXXXXX Boddy & Boddy Associates Data Analyst
Pete Conlan XXXXXXXXXX Gramercy Occult Society Secretary
Liam Wilhelmina XXXXXXXXXX Concord Inc. Account Manage
Theobald Gumbar XXXXXXXXXX Concord Inc. Financial Office
Cody Walsh XXXXXXXXXX Gramercy Occult Society Treasure
Iga Lisowski XXXXXXXXXX Gramercy Occult Society President
Brego Elessar XXXXXXXXXX Riddermark Social Media Manage
Ian Prescott XXXXXXXXXX Loam Hall Events Head Chef
Sylvester Cross XXXXXXXXXX Loam Hall Events Site Manage
Lars Vandenchomp XXXXXXXXXX Loam Hall Events Events Manage
Sam Black XXXXXXXXXX Gowpenny Academy Coordinato
Whitney Jammer XXXXXXXXXX Gowpenny Academy Marketing Intern
Evan Kelmp XXXXXXXXXX Gowpenny Academy Student
Antiope Jones XXXXXXXXXX The Elmvale Bugle Reporte
Osentatia Wallace XXXXXXXXXX The Elmvale Bugle Sales Manage
Calenda
October 1999
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
1 2
3 4 5 6 7 8 9
9:00-9:30AM:
Weekly Touch Base
1:00-2:00PM:
All-Staff Townhall 10:00-11:00AM:
Admin Network Meeting
10 11 12 13 14 15 16
9:00-9:30AM:
Weekly Touch Base
17 18 19 20 21 22 23
9:00-9:30AM:
Weekly Touch Base
10:00-11:00AM:
Admin Network Meeting
24 25 26 27 28 29 30
9:00-9:30AM:
Weekly Touch Base
All Day: Annual Management Retreat
31
The objective of this Assignment:
To demonstrate the ability to effectively use advanced Outlook functions to organize an inbox.
Scenario
For this project, imagine that you are starting a job as an administrative officer at Boddy & Boddy Associates. Part of this role involves managing the generic inbox for the company, the email address that acts to funnel communication throughout the company and between internal staff and external clients. Using what you’ve learned in this course so far, you will need to determine what tools you can use to manage this inbox.
Pre-Assignment Instructions:
1. Open the “Midterm Project – Inbox” file. This Excel file represents the contents of the inbox that you have been tasked to organize. There are four tabs in this file: Inbox, Sent Items, Contacts, and Calendar.
a. The Inbox tab represents an Outlook Inbox that you need to organize. Each line in this tab represents one email.
. The Sent Items tab represents a list of sent emails. Each line in this tab represents one sent email.
c. The Contacts tab represents a list of contacts in Outlook. Each line in this tab represents one contact.
d. The calendar tab represents a calendar in Outlook. The items in the calendar tab represent scheduled meetings.
Assignment Task:
Write a 3-5 page report detailing how you would use Outlook to organize the inbox represented in the “Midterm Project – Inbox” file. Your report can be supported by images or tables, but they should not occupy more than oneone-quarter the report. In the report, respond to the following questions. Approximate page lengths are given for each question as a rough guide to the level of detail to include, but they are not mandatory. Take as long or short as you need to provide a complete answer.
1. How would you use folders and categorization to facilitate retrieval of important emails from this inbox (response ~ 1 page long)?
a. There are many different ways to do this. Do not wo
y about understanding the details of every email. You will only be able to see the subject line and the other information in the Excel sheet. Do not try to organize every email; instead, look for overall patterns and explain your reasoning. The main goal is for you to develop and explain an organizational strategy.
2. What tools could simplify the process of organizing and responding to emails (response ~ 1 page long)?
3. How could the features of Calendar be used to better manage the listed events in this calendar (response ~ 0.5 page long)?
4. How could you organize Contacts for this Inbox (response ~ 0.5 page long)?
5. How could the Tasks feature be used in the context of managing this Inbox (response ~ 0.5 page long)?
6. What is one product integration that would be useful in managing this Inbox (response ~ 0.5 page long)?
Tips for Using this Excel Sheet
To help you find patterns in the Excel document, you can use the a
ows next to the top row headers to filter the Excel list by specific items or to sort the list by a particular category.
If you aren’t comfortable with Excel, you may find it helpful to print the document so that you can write notes on it to guide your thought process.
Questions to Help Guide Your Analysis
You don’t have to answer these in your report, but considering them may help.
Consider the flow of information through this Inbox:
Are there any email chains?
What are common topics that appear in the subject lines, and how can these topics be grouped?
Who is sending information about certain topics, and where is that information being sent afterwards (sent items and contacts)?
Do any of the emails connect to upcoming events?
1