Assignment: Prepare a Scope Management Plan
Base the assignment on a fictional business that has its own in-house development staff. Pick an IT-related project that is sufficiently large/complex that will take between 9-12 months to complete. One of the purposes of the plan is how you will deal with scope creep. There is no required format, but it should be well organized, easy to understand. You will be graded on both the content and your level of understanding of the topic.
Purpose: To demonstrate your understanding of managing project scope.
Content: Your plan must have the following sections:
· Introduction
· Management Approach
· Roles and Responsibilities
· Scope Definition
· Project Scope Statement
· Gathering Requirements
· WBS
· Scope Verification
· Scope Control
Normally, the plan should have the following:
· The management approach would include the type of "model" (like waterfall)
· You'd have a listing of the WBSs
· You'd have how often the workers report their status
· You'd have how you plan to control scope creep
· The verification would include how you know you met the requirements
Requirements:
· At least 3 pages (single spaced) long. Note: 2.5 pages does not equal 3
· No more than 35% of the content is copied
Microsoft Word - Final Project
CIS 4351 – IS Project Management
Final Term Project – Spring 2020
Due 5/3/2020
MANAGE YOUR HEALTH
Directions: Complete each deliverable under the Task section for each project management
knowledge area. You may use the template data files located in the Course Module. Modify as needed.
Submit all your deliverable in one zip file. Make sure you title each file appropriately.
Part 1: Project Integration Management
Manage Your Health, Inc. (MYH) is a Fortune 500 company that provides a variety of healthcare services
across the globe. MYH has more than 20,000 full-time employees and more than 5,000 part-time
employees. MYH recently updated its strategic plan; key goals include reducing internal costs, increasing
cross-selling of products, and exploiting new Web-based technologies to help employees, customers,
and suppliers work together to improve the development and delivery of healthcare products and
services. Below are some ideas the IT department has developed for supporting these strategic goals:
1. Recreation and Wellness Intranet Project: Provide an application on the cu
ent intranet to help
employees improve their health. A recent study found that MYH, Inc. pays 20 percent more than the
industry average for employee healthcare premiums, primarily due to the poor health of its
employees.
You believe that this application will help improve employee health within one year of its rollout so
that you can negotiate lower health insurance premiums, providing net savings of at least
$30/employee/year for full-time employees over the next four years. This application would include
the following capabilities:
Allow employees to register for company-sponsored recreational programs, such as
soccer, softball, bowling, jogging, and walking.
Allow employees to register for company-sponsored classes and programs to help them
manage their weight, reduce stress, stop smoking, and manage other health-related
issues.
Track data on employee involvement in these recreational and health-management
programs.
Offer incentives for people to join the programs and do well in them (e.g., incentives for
achieving weight goals, winning sports team competitions, etc.).
2. Health Coverage Costs Business Model: Develop an application to track employee healthcare
expenses and company healthcare costs. Healthcare premiums continue to increase, and the
company has changed insurance ca
iers several times in the past 10 years.
This application should allow business modeling of various scenarios as well as tracking and
analyzing cu
ent and past employee healthcare expenses and company healthcare costs. This
application must be secure and run on the cu
ent intranet so several managers and analysts can
CIS 4351 – IS Project Management
Final Term Project – Spring 2020
Due 5/3/2020
access it and download selected data for further analysis. The new application must also import data
from the cu
ent systems that track employee expenses submitted to the company and the
company’s costs to the insurance provider.
You believe that having this data will help you revise policies concerning employee contributions to
healthcare premiums and help you negotiate for lower premiums with insurance companies. You
estimate that this application would save your company about $20/employee/year for full-time
employees over the next four years and cost about $100,000 to develop.
3. Cross-Selling System: Develop an application to improve cross-selling to cu
ent customers. The
cu
ent sales management system has separate sections for major product and service categories
and different sales reps based on those products and services.
You see great opportunities to increase sales to cu
ent customers by providing discounts when they
purchase multiple products and services. You estimate that this system would increase profits by $1
million each year for the next three years and cost about $800,000 each year for development and
maintenance.
4. Web-Enhanced Communications System: Develop a Web-based application to improve
development and delivery of products and services. There are cu
ently several incompatible
systems related to the development and delivery of products and services to customers. This
application would allow customers and suppliers to provide suggestions, enter orders, view the
status and history of orders, and use electronic commerce capabilities to purchase and sell their
products.
You estimate that this system would save your company about $2 million each year for three years
after implementation. You estimate that the system will take one year and $3 million to develop and
equire 20 percent of development costs each year to maintain.
Tasks:
1. Summarize each of the proposed projects in the case overview section using a simple table format
suitable for presentation to top management. Include the name of each project, identify how each one
supports business strategies, assess the potential financial benefits and other benefits of each project,
and provide your initial assessment of the value of each project. Write your results in a one- to two-page
memo to top management, including appropriate back-up information and calculations.
2. Evaluate the four projects in the case overview section by preparing a weighted scoring model using
the template provided in the course Modules. Develop at least four criteria, assign weights to each
criterion, assign scores, and then calculate the weighted scores. Print the spreadsheet and bar chart
with the results. Also write a one-page paper that describes this weighted scoring model and the results.
3. Prepare a business case for the recreation and wellness intranet project. Assume that the project
will take six months to complete and cost about $200,000. Use the business case template provided in
the course Modules.
CIS 4351 – IS Project Management
Final Term Project – Spring 2020
Due 5/3/2020
4. Prepare a project charter for the recreation and wellness intranet project. Assume that the project
will take six months to complete and cost about $200,000. Use the project charter template provided in
this text and the sample project charter provided in Table 4-1 as guides.
5. Prepare a change request for the recreation and wellness intranet project, using the template
provided in the course Modules. Be creative when making up information.
Part 2: Project Scope Management
You have been selected as the project manager for the Recreation and Wellness Intranet Project. The
schedule goal is six months, and the budget is $200,000. You were starting to put the project team
together. You know you would have to develop a survey to solicit input from all employees about the
new system and make sure it was user-friendly.
Recall that this system would include the following capabilities:
Allow employees to register for company-sponsored recreational programs, such as soccer,
softball, bowling, jogging, and walking.
Allow employees to register for company-sponsored classes and programs to help them manage
their weight, reduce stress, stop smoking, and manage other health-related issues.
Track data on employee involvement in these recreational and health-management programs.
Offer incentives for people to join the programs and do well in them (e.g., incentives for
achieving weight goals, winning sports team competitions, etc.).
Assume that MYH would not need to purchase any additional hardware or software for the project.
Tasks
1. Document your approach for collecting requirements for the project. Include at least five
equirements in a requirements traceability matrix.
2. Develop a first version of a project scope statement for the project. Use the template provided in
the course Modules and the example in Chapter 3 as guides. Be as specific as possible in describing
product characteristics and requirements, as well as all the project’s deliverables. Be sure to include
testing and training as part of the project scope.
3. Develop a work
eakdown structure for the project. Break down the work to Level 3 or Level 4, as
appropriate. Use the template in the course Modules and samples in this text as guides. Print the WBS in
list form. Be sure the WBS is based on the project charter earlier, the project scope statement created in
Task 2, and other relevant information.
4. Use the WBS you developed in Task 3 to begin creating a Gantt chart using Microsoft Project. Do not
enter any durations or dependencies. Print the resulting Gantt chart on one page and be sure to display
the entire Task Name column.
5. Develop a strategy for scope validation and change control for this project. Write a short paper
summarizing key points of the strategy.
CIS 4351 – IS Project Management
Final Term Project – Spring 2020
Due 5/3/2020
Part 3: Project Schedule Management
You are the project manager for the Recreation and Wellness Intranet Project. Team members include
you, a programme
analyst and aspiring project manager; Patrick, a network specialist; Nancy, a
usiness analyst; and Bonnie, another programme
analyst. Other people are supporting the project
from other departments, including Yusaff from Human Resources and Cassandra from Finance. Assume
that these are the only people who can be assigned and charged to work on project activities. Recall that
your schedule and cost goals are to complete the project in six months for under $200,000.
Tasks
1. Review the WBS and Gantt chart you created for Tasks 3 and 4 in Part 2: Project