Part 1: Create a Request for Proposals Design a Request For Proposals using the scenario...

Question

Part 1:
Create a Request for Proposals

Design a Request For Proposals using the scenario provided. Complete each section of the RFP. The complete RFP is to be submitted by the deadline assigned by your instructor. Each RFP must include a summary page that clearly identifies which team members were responsible for specific sections of the RFP.

A rubric is included to help each team understand how the assignment will be graded. For reference a PowerPoint slide deck describing the various RFP sections is attached as well as a template which can be used to complete this assignment.

Create a Request For Proposal Scenario

In this scenario the Commonwealth of Pennsylvania through the Governor’s Office of Transformation, Innovation, Management & Efficiency (GO-TIME) seeks to create a pilot Continuous Process Improvement program to be used throughout the enterprise. The goal of the program is to create a method for commonwealth employees to use that focuses on collaboration, partnerships and continuous improvement to help make a government that works better for Pennsylvanians.

The commonwealth recognizes there are many government services online, such as filing taxes and registering a vehicle. However, inefficient processes still exist which are cumbersome to employees, result in valuable data being locked away in filing cabinets, and provide less than optimal services to citizens. While the Commonwealth is constantly striving to meet the demand for services and improve the quality of interactions with the public, it does so in an environment of limited resources. By adopting more modern processes, it is expected that a system can be created to improve services to citizens, increase employee efficiency, and create a culture of Continuous Process Improvement (CPI).

Many states have incorporated CPI methodologies into their daily operations to identify, reduce and eliminate the non-value added tasks that lead to inefficient processes. By implementing a commonwealth-wide CPI program, to build capacity within the agencies under the Governor’s jurisdiction to successfully implement CPI initiatives, there will be a change in the culture of state government to deliver increased efficiency and higher quality services.

The commonwealth has identified the following objectives for this proposed program:

General.

The Office of Administration’s (OA) GO-TIME office is seeking proposals from qualified contractors to provide training and implementation support with the documentation for an enterprise CPI program.

Specific.

The selected Contractor shall:

1.Develop a program framework to create a Center of Excellence.

2. Develop and conduct employee training and certification programs

3.Assist with the implementation of process improvements in partnership with GO-TIME and select agency Champions

1)

utilize Lean Six Sigma (LSS) tools (Kaizen events)

2)

provide best practices to ensure value is delivered by the Office.

Part 2:

Create a Procurement Management Plan

Using this template, you are to construct a Procurement Management Plan. Complete each section of the Procurement Management Plan. The complete Procurement Management Plan is to be submitted by the deadline assigned by your instructor. Each plan must include a summary page that clearly identifies which team members were responsible for specific sections of the Plan. A rubric is included to help each team understand how the assignment will be graded. For reference, a PowerPoint slide deck describing the various Procurement Management Plan sections can be found on the course home page on Moodle.

Part 3:

Create Risks and Mitigation Measures for a Project Scenario

In this assignment write a detailed and specific response to the assigned scenario.

This is an

independent

assignment where you will apply what you have learned to a real-life project scenario by submitting original content you have written on your own.

Instructions and space to write your responses are also included in the scenario document.

rfp-summary-aqpnnp1m.pptx pmgt-530-request-for-proposal-assignment-template-19v2-eacvlue2.docx pmgt-530-m09-procurement-management-plan-template-updated-1-21v0-1kh5pf4d.docx risk-response-scenario-assignment-in-unit-6-1-1-m4ti5rxg.pdf assignment-part-1-part-2-part-3-p0rkfm5z.pdf

Shubham · Accepted Answer

Procurement Management Plan Template
pilot Continuous Process Improvement program
Procurement Management Plan
Version 

Company Name
Street Address
City, State Zip Code
Date
 Project Charter		Version:  
PMGT 530 M09 Procurement Management Plan Template Updated-1 21v0.docx                 Page: 11 of 11
Revision Date: Error! Unknown document property name.		Page 2 of 21
CDC_UP_Project_Management_Plan_Template_LITE.doc
Note:  Remember to include your project description. 
	Team - Name 
	Team Members – Include All
	1.
	2.
	3.
	4.
	5.
	Team Members who did not contribute 
	1.
	2.
	3.
	
	Team Assignment 
	No.
	Section
	Primary
	Contributors
	
	Project Description  
	
	
	1
	Introduction 
	
	
	2
	Procurement Management Approach
	
	
	3
	Procurement Definition 
	
	
	4
	Type of contract to be Used 
	
	
	5
	Procurement Risks
	
	
	6
	Procurement Risk Management
	
	
	7
	Cost determination 
	
	
	8
	Standardized Procurement Documentation
	
	
	9
	Procurement Constraints
	
	
	10
	Contract Approval Process
	
	
	11
	Decision Criteria
	
	
	12
	Vendor Management
	
	
	13
	Performance Metrics for procurement activities
	
	
	14
	Sponsor Acceptance 
	
	
	
	
	
	
VERSION HISTORY
[Provide information on how the development and distribution of the Procurement Management Plan was controlled and tracked.  Use the table below to provide the version number, the author implementing the version, the date of the version, the name of the person approving the version, the date that particular version was approved, and a brief description of the reason for creating the revised version.]
	Version #
	Implemented
By
	Revision
Date
	Approved
By
	Approval
Date
	Reason
	1.0
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	

Page 2 of 14
Georgia Technology Authority, Enterprise Portfolio Management Office
PMGT 530 M09 Procurement Management Plan Template Updated-1 21v0.docx                             Page 2 of 9

Instructions
This document is a template of a Procurement Management Plan document for a project. The template includes instructions, boilerplate text, and fields that should be replaced with the values specific to the project.
· Blue italicized text enclosed in square brackets ([text]) provides instructions or describes the intent, assumptions and context for content included in this section.
· Blue italicized text enclosed in angle brackets () indicates a field that should be replaced with information specific to a particular project.
· Text and tables in black are provided as boilerplate examples of wording and formats that may be used or modified as appropriate to a specific project.  These are offered only as suggestions to assist in developing the procurement Management Plan; they are not mandatory formats.
When using this template for your Procurement Management Plan document, it is recommended that you follow these steps:
1. Replace all text enclosed in angle brackets (e.g., ) with the correct field values. These angle brackets appear in both the body of the document and in headers and footers.  Modify boilerplate text as appropriate to the specific project. 
2. To add any new sections to the document, ensure that the appropriate header and body text styles are maintained.  Styles used for the Section Headings are Heading 1, Heading 2 and Heading 3.  Style used for boilerplate text is Body Text.
3. To update the Table of Contents, right-click and select “Update field” and choose the option- “Update entire table”
4.Before submitting the assignment – the completed document, delete this “Notes to the Author” page and all instructions to the author, which appear throughout the document as blue italicized text enclosed in square brackets.

Part 1: Create a Request for Proposals Design a Request For Proposals using the scenario provided. Complete each section of the RFP. The complete RFP is to be submitted by the deadline assigned...

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