Electronic Engineering Technology
Electronic Engineering Technician
Business, Technology and Modern Society - EETD 5001
Nova Scotia Community College
Instructor: Craig Cameron, Telephone: XXXXXXXXXX, XXXXXXXXXX
Assignment # 2 – RFP Response
Due Date: To be announced in class, and posted on D2L
Instructions:
· The cover page of your assignment should be clearly marked with:
· Your name
· Instructor Name
· Course Numbe
· Assignment Numbe
· Assignments are to be completed as an individual effort.
· Your work should be clear and follow a logical flow.
· As applicable, each question has an equal weight.
· A penalty will apply for late assignments and no assignments will be accepted after solutions are passed back.
· The cover page does not count towards the required page count for an assignment.
Given your new found confidence in defining and understanding requirements you are considering bidding on a larger public procurement you have heard about.
The RFP documents can be located on Brigthspace.
You are required to develop the framework for your response to the RFP. Follow the preparation instructions in the RFP document. You are NOT required to provide accurate technical or pricing detail.
A framework includes:
1. Paragraph numbering
2. Paragraph title
3. A sentence identifying what the paragraph would contain in the completed response.
1
Procurement Department
TENDER # PT XXXXXXXXXXNSCC
Date: September 29, 2017
XXXXXXXXXXClosing Date: October 16, 2017 @ 2:00pm AST
NSCC Procurement Department
Administrative Services
5685 Leeds Street
Halifax, NS B3K 2T3
Opportunity:
NSCC is looking for the supply of seven (7) Lincoln welders, seven (7) Lincoln wire feeders and
seven (7) Bernard MIG guns for the NSCC Pictou Campus.
Note: NSCC is looking to diversify the training to allow for students to expand their learning
experience and knowledge of different welding equipment used in industry, for this reason,
NSCC is not able to accept substitutions to the below listed specifications.
Item # Quantity Description Total Cost
Published
List Price
(per each):
Discounted
Price Offered
(per each):
1 7 Lincoln Invertect V350-Pro Multi
Process Machine
Manufacturer #: K1728-6
Voltage Requirements: 208 3 phase
2
7 Lincoln LF-72 Wire Feeder, no gun
Manufacturer #: K2327-7
3
7 Bernard 400amp Mig Gun, Lincoln
Power Pin
Manufacturer #: BER-Q4015AE7ESC
2
Note to Bidder: Bidders are required to identify any
additional accessories, wa
anty coverage offered,
extended wa
anty and service offerings available for
each piece of equipment offered. All pricing is to
only be provided for reference purposes, if not
included as part of an offering or value add. All bids
will be evaluated on the minimum requirements
above, and any value added benefit offered.
Bidders may attach a separate table, indicating each
price for the equipment offered, and any additional
pricing per option available. It must be clearly
stated as to the Published list price for the
equipment and options, along with the
discounted price being offered.
Name of
Bidding Firm:
Authorized
Company
Signature:
Contact Name
(please print):
Phone Number:
E-mail:
Delivery Location will be:
Nova Scotia Community College –Pictou Campus
39 Arcadia Street
Stellarton, NS B0T 1W0
1.0 INSTRUCTIONS TO BIDDERS
1.1 Bidders ‘must’ complete the Bid Sheet (providing requested information) on the previous page and
send by e-mail to XXXXXXXXXX, or deliver, it to the address noted below:
TO: ATTN: Tiffany Mockford
NSCC Institute of Technology Campus
Procurement Department - Administrative Services
5865 Leeds Street
Halifax, NS, B3K 2T3
Tender #: PT XXXXXXXXXXNSCC
Note: Should you have an inquiry, please contact Tiffany Mockford: XXXXXXXXXX
All inquiries and submissions “must” reference “Tender # PT XXXXXXXXXXNSCC” in the
subject line.
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1.2 The “Standard NSCC Terms and Conditions” for Invitations shall apply for this Invitation and may be
found on the www.nscc.ca/tenders website for all Bidders. For any difference in the terms and conditions
following in this Invitation from the “Standard NSCC Terms and Conditions” previously identified, the terms
and conditions of this Invitation will take precedence.
1.3 Pricing is to be:
a) in Canadian dollars;
) be D.D.P. (Delivered, Duty Paid Incoterms 2000) Destination; D.D.P. is defined as proponent
incurs all costs (transport, insurance, customs fees) from his warehouse to buyer’s
establishment, subject to inspection and approval by NSCC;
c) exclusive of Harmonized Sales Tax; and
d) there are to be no hidden costs.
Note: NSCC’s standard payment terms are: Inv Net 30, payable upon successful delivery
and completion of an order.
1.4 Bidders “must” include lead-time for delivery. Order must be received complete, no partial shipments.
1.5 Equipment “must” be CSA approved, or equivalent. Equivalent to be determined by NSCC.
2.0 WARRANTY
XXXXXXXXXXBidder is to state any, and all, wa
anty terms.
2.2 NSCC reserves the right to approach the awarded company exclusively, and beyond the specified
standardization term, in order to procure services, maintenance and repairs, accessories and parts, for as long
as the equipment, or related, is utilized by the College.
3.0 REFERENCES
XXXXXXXXXXNSCC will not enter into an agreement with any Proponent whose references are found to be
unsatisfactory.
Proponents must provide a minimum of three (3) references where you have successfully implemented
similar product and provided similar services. The bid must contain the following information for each
eference provided, (1) agency name; (2) complete address; (3) contact person and telephone number.
4.0 INQUIRIES (Q&A)
All inquiries must be received not later than Friday, October 6, 2017 at 10:00AM AST. Responses will
e issued not later than Tuesday, October 10, 2017 at 4:00PM AST. All inquiries must be submitted via
email to XXXXXXXXXX and must include ‘PT XXXXXXXXXXNSCC’ in the subject line.
5.0 STANDARDIZATION
http:
www.nscc.ca/tenders
mailto: XXXXXXXXXX
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5.1 Though this competition is for the immediate supply of the referenced items, in keeping with a
standardized approach to future requirements for the items listed, the College, at its sole discretion, reserves
the right to purchase future requirements from the selected Bidder for a period up to three (3) years,
eyond award of this competition, provided that there are no significant increases and it clearly
demonstrated that an offering is offered at best possible value / pricing to the College, exercisable at the sole
discretion of NSCC.
END OF TENDER
Nova Scotia Community College
Purchasing Terms and Conditions - Goods & Services
NOTE: The following Terms and Conditions for Nova Scotia Community College apply only to the
documents that reference them specifically. In the event of any conflict or disagreement, between
these Terms and Conditions and the Invitation documents, the Invitation documents have
precedence and will be assumed to be co
ect.
These Terms and Conditions are intended to cover a wide range of NSCC procurement initiatives;
inclusive of goods, construction, and personal and professional services. As such, not all clauses will be
applicable in every situation. Should Bidders have questions regarding these Terms and Conditions, they
must call the contact person named on the Invitation form.
To satisfy special acquisition requirements, Supplementary Terms and Conditions may also be
applicable. If this is the case, the Invitation documents will reference any such inclusions.
The official Terms and Conditions are available from NSCC’s website at
http:
www.nscc.ca/sites/Tenders/.
In the event of any discrepancy or conflict, the Terms and Conditions on NSCC’s website will be deemed
the co
ect version. If you do not have access to these documents on the Internet, please contact the
NSCC Procurement Department.
Failure to completely comply with these Terms and Conditions may cause the Bidder's Bid to be
disqualified, or any resulting contract nullified.
http:
www.nscc.ca/sites/Tenders
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Table of Contents
Definitions .................................................................................................................................................. XXXXXXXXXX4
1. Date, Time and Place of Closing and Opening; Late Bids ....................................................