Event Proposal
EVENT PROPOSAL
ABSTRACT
The students of Diploma of Project Management
are willing to run a fully scheduled event with aims
of Fundraising some amount of money on behalf of
Beyond Blue and implement a real project during
their course. This document contains an in-detail set
of information regarding the scope, objectives and
action plan of the event to
ief the stakeholders.
Team representatives
Groups 1 - 12
Project Charter
Title Fundraising event to help Beyond Blue organisation which support people
affected by anxiety, depression and suicide
Beneficiaries Beyond Blue is a mental health organisation, focused on supporting people
affected by anxiety, depression and suicide that has been providing supports
and services to people in Australia for 20 years.
Partners ACBI and Chef Flipe
Duration less than 4 weeks - Event will be held on Tuesday 2, Fe
uary 2021 in morning
and evening sessions
Budget $0
Goal Get some practical experience in Stakeholder Management in regards to the
Diploma of Project Management and give the students a real life project
Objective(s) Organise an online fundraising event on the behalf and for the benefit of
Beyond Blue organisation
Milestones >1
Initial Stages: (Week #1)
Kick-off meetings with trainer
Providing Project Initiation Document
Providing Project Charter
Identify Stakeholders
Group Making
2
Planning: (Week #2)
Stakeholders Meetings (on-campus with DOS & Marketing Representative)
Stakeholders Meetings (on-campus with Student Support Officer)
Stakeholders Meetings (IT officer)
Relevant Communications amongst group members
Report to the trainer
Finalising the project Schedule
Finalising the project management plan
Finalising the project objectives
Providing Proposal
3
Negotiation with chosen organisation - Approval
Negotiation with the restaurant
Finalising the proposal
Submitting the proposal for Approval
4
Approval from the college
Finalising the 1st draft of website
Recording videos
A presentation of the project will be schedule and done once the proposal is
approved to the other ACBI students, followed by an invitation email campaign
5
The date of Event (2nd Feb 2021)
Action needed Authority letter from ACBI
Authority letter from BeyondBlue
Introduction
In 2020, we have gone through a lot, globally and if we think only, about Australia for a moment, we will
emember the devastating bushfire season from end of 2019 to beginning of 2020. During all of that a
virus, that was slowly spreading across the globe.
With Covid19, we found ourselves in lockdown, people not able to return or visit their loved ones, the
closure of many business, the increase of unemployment rate due to all the restrictions to avoid the virus
to spread.
That obviously affected all of us, personally, professionally, physically but most of all mentally. Imagine
people that already suffer from anxiety or depression, with everything that happened in 2020, definitely
didn’t help.
Therefore, we stepped up to be a help towards Australia and also try to meet the requirement of our
assessment BSBPMG519 (Manage Stakeholder Engagement).
This document has the objective to explain and give details about the event we would like to host on 2nd
Fe
uary and ask your authorization to run it. The main purpose is to collect as many funds as possible for
the association we chose, Beyond Blue, as well as
ing together students and ACBI members and create
entertainment., and we are intended to be doing it through an online event
PROJECT BACKGROUND
The most important aspect of this project is that we want to show our ability and skills to be a good project
manager. In addition, it is a great opportunity for all of us to perform our project management skill which
we have learned at our college.
On this term, we need to liaise with different departments, just as in a real-life scenario, such as Marketing
Team, Head of Studies, Project Sponsor, Clients, and more.
The outcome of the project, is to successfully organize a fundraising event and to collect funds to support
Beyond Blue Org.
We will start working on a meeting via Zoom to let people knows, we will be launching the campaign
through Facebook and Instagram, with the aim of collecting fund/donations for the Beyond Blue
organization. During the day of the page creation on social media to collect the funds we will have:
a person in charge of creating the page and doing all the marketing campaigns.
a person to monitor the page for 24 hours
a person to analyse the figures collected after 24 hours.
Depending on the results obtained and the progress made, the team will work on online game, we will
make a giant online “Bingo”.
In order to accomplish the objectives mentioned above, and since we aren’t able to meet face to face, our
proposal is to provide virtual activities; to make this more interesting we have planned to record different
videos which all will be sent to the ACBI management for the final approval. Also, our partner (Chef Flip)
is offering a 10% discount to the participants of our events for any transaction for buying food or drinks.
The donators will use our created website to receive their vouchers. Below is the first draft our website
that will provide voucher codes to the participants:
https:
karanpatel3393.wixsite.com/acbi-1
THE CHOSEN ORGANISATION
Beyond blue is an Australian mental health and wellbeing support organization that was founded in 2000
y the Victorian prime minister; Jeff Kennett. They initially focused on increasing awareness of depression
and reducing related stigma. In 2011, they added anxiety issues and suicide prevention to their main
agenda.
The organization works in partnership with governments, local health services, educational institutions,
workplaces, media and community organizations, and the general public to raise public awareness of
anxiety and depression and reduce related stigma.
It is cu
ently chaired by the former Australian prime minister Julia Gillard. Their Head Office is based in
Hawthorne, Melbourne.
What they do:
They provide support programs to address depression, suicide, anxiety disorders and other related mental
illnesses. With around 200 employees, beyondblue works to provide information and support to change
and prevent depression, anxiety, and suicide, and supports a large number of people with different needs,
wherever they live, whenever they need it.
Beyond blue addresses a range of mental health issues in Australia, including mental health stigma, local
issues, postpartum depression, school-based interventions, and youth mental health.
The Authority letter has also been issued by BeyondBlue as below:
ATF 2020 NSW - Daniel Pakzad - PAG XXXXXXXXXXpdf
Event Day
As discussed with you and Trishia Mariano on our on-campus meeting we are willing to contact all ACBI
students and trainers and inform them about our goal; we have also contacted the student support officer
(Mr. Christian Valle) for sending our letter of invitations to the participants.
We intend to hold 2 different activity sessions via Zoom on the day of the event, one session in the
morning and one in the afternoon. Both events will first begin with an introduction to the charity which
we are supporting / fundraising for; this introduction will likely come from the main representative in
contact with the charity o
and a prerecorded video, in this video we will show what BeyondBlue does
and why we are supporting this charity this year. We can have 2 activities which are the same or have 2
different activities to attract different crowds, one activity may be a pub quiz style and another activity
could be Karaoke or an online games e.g. online treasure hunt or other online games we’d found on here
(https:
www.cosmopolitan.com/lifestyle/a XXXXXXXXXX
est-zoom-games/).
How ACBI can help
As the participants are ACBI students and trainers, ACBI social networks are our targeted channels to
inform the participants about the details of the event. To do that we can talk with Tricia and Jason, they
are in charge to put our event in social media and send the emails to others students. Chris is the person
who can provide us information and is the
idge between us, trainer and other students We appreciate
you reviewing our proposal, please if you have any questions we would be happy to answer.
All flyers, videos and the script have been prepared which will be sent to the relevant authorities for final
approval.
Subject: Application for Permission to Hold a charity event
Dear Mrs.Deirdre D’souza
Our groups engage in the organization and facilitation of an event that is going to be held on the 2nd of
Fe
uary 2021 and we want to draw your attention to the fact that your students, hopes to hold an online
event to raise funds for the Beyond Blue NGO as mentioned in-detail above.
We hence ask you to please give us the authorization to use ACBI’s logo and Resources to achieve this
exciting opportunity!
The event in question shall run from 10:30AM through to 11:30 AM and 5:00 PM through to 6:00 PM on
Tuesday, Fe
uary 2nd, 2021.
Could it be that you want further information before acting, we are all more than happy to answer your
questions.
Best regards,
Representatives
Diploma of Project Management Group
PROJECT MANAGEMENT: EVENT PROPOSAL
Table of Contents
Project Charter 4
Introduction 5
Project background 6
Chosen organisation 7
Event day 7
How ACBI can help 8
Role of project manager and sponsor 9
Subject: Application for Permission to Hold a the fundraising event 9
Conclusion 10
References 11
Project Charte
Title
A fundraising event to help Solving Kids Cancer UK which might benefit children who are suffering from cancer and belong to poor family income.
Beneficiaries
Solving Kids Cancer UK is a non-profiting organisation that is dedicated to helping cancer patients, especially children who belong to poor family backgrounds and tries to support the citizens of the UK.
Partners
ACBI
Duration
Less than 25 days the event is planned to be held on 15th Fe
uary of 2023. It will be developed in both the morning as well as in the evening session.
Budget
500 US dollars
Goal
Gain some practical experience in event management with proper stakeholder management along with enhancing the communication plans. This will give a real-life experience to the students of the project management diploma in the college. The mentioned organisation will get some support to attempt their activities efficiently for the noble cause towards society.
Objective(s)
A
ange a fundraising program successfully to provide some financial support to Solving Kids Cancer UK. Additionally, it will help in engaging the students of different departments available in the college and creating more awareness about the severity of the cancer health hazard to them.
Milestones
1. Initial stage: 5 days
· A
ange meetings with the willing students
· Providing Documents of Project Initiation
· Developing Project Charte
· Identity the potential Stakeholders
· Group Making
2. Planning stage: 10 days
· Meeting with the external stakeholders
· A
anging meetings with the internal stakeholders
· Crafting relevant communications channels amongst the stakeholders and the group members
· Advertising about the campaign to the willing donors
· Finalising the Project Schedule
3. Approval And Invitation stage: 8 days
· Approaching the selected organisation
· Providing a draft about the outcomes of the program
· Finalising the draft proposal
· Submitting the draft of the proposal for Approval
· Approval from the concerned college
· Finalising the draft and sharing it in the website
· A presentation about the project is going to be made after the proposal approval to provide to the students from different departments of ACBI
· Sending invitations to the students through emails to get engaged with the campaign
3. Event day finalisation stage: 2 days
· Selecting the date and venue of the event
· The timing of the program will be assigned in this stage
We Action needed
Authority letter from ACBI
Authority letter from Solving Kids Cancer UK
Introduction
Fundraising projects help to raise funds from banks, foundations or many other different resources for a noble cause. In this assignment, a fundraising program is going to be planned for providing financial support to Solving Kids Cancer UK which is a non-profiting organization providing healthcare services to cancer patients especially child segments belonging to families from poor backgrounds. This sort of organizations have been impacting many lives and some statistics shows how important they are, according to Australian Institute of Health and Welfare, five-year relative survival for all childhood cancers combined improved from 73% to 86% in 12 years as also recent data shows that five years after diagnosis, most children with cancer have a similar survival rate to children who have not had cancer.
Especially after the occu
ence of the pandemic period, the tools and the technology as well as the availability of medicines become too difficult to be a
anged due to which the severity gets increased. This program is mainly about mitigating such hazardous conditions for severe diseases like cancer.
Details of the event along with the resources required to a
ange the programs are going to be clearly depicted. Additionally, the communication plans and engagement planning with the stakeholders are evaluated. Meeting with the project team members is planned in this analysis. In addition, the proper way for managing the stakeholders is going to be discussed here. The details of the event with proper authorisation are going to be spread to
ing the students of the colleges along with ACBI