You are to plan a Workplace Health and Safety meeting for your organisation with at least two other contributors being there. To prepare for the meeting, you need to research the following information and prepare an agenda (which you will attach to this assessment):
• Current WHS policies, procedures, and programs within your organisation
• WHS legislation, regulations and codes of practice, and the legal responsibilities of PCBUs and workers at the workplace
• Current management of health and safety risks at the workplace, including the use of PPE
• How your organisation responds to different accidents/incidents that can occur throughout the workplace
• How to identify hazards and apply appropriate control measures to meet workplace and legislative requirements
• How outcomes of discussions and actions taken to resolve WHS issues need to be promptly recorded and communicated to relevant people
Conduct the Workplace Health and Safety meeting:
• Limit your communication session to 10 minutes or a time agreed with your assessor/ supervisor
• Organise your information in a logical order
• Identify the information sources you used in your plan
• Inform team members of the following:
- Location of the organisation’s policies and procedures
- Location of the emergency evacuation procedures
- Personal protective clothing and equipment – requirements and use
- Safety requirements for using workplace equipment
- How to manage hazards at the workplace using the hierarchy of control
- Availability of workplace learning opportunities to improve WHS knowledge and skills
During your meeting, you are required to:
• Provide team members with the opportunity to ask questions.
• Demonstrate correct use of PPE
• Confirm team members’ understanding of the organisation’s workplace health and safety policies, procedures, and programs
• Encourage team members to participate in workplace health and safety activities, including managing hazards and reporting WHS issues.
You will be required to submit meeting minutes and feedback forms from the participants of the meeting for assessment
Ensure the following for your submission:
i) It is grammatically correct.
ii) It is error-free.
iii) It is written in simple English.
iv) It comprises an average of 15 words for each sentence.
v) There are separate paragraphs for each new content/topic or discussions. Include references to relevant legislation, which must be defined.
Attach any models, tools, or resources that could be used in an organisation to improve the case study situations presented.
Tip: Read all text aloud in order to identify any gaps and correct them. Ask another person to proof read your work in order to check for accuracy before you submit.
Your document should comprise the following:
(i) Introduction – An overview of the situation, what you are trying to achieve, and your intended outcomes. Refer to the format required, which is a comprehensive report.
(ii) Body – The most significant part of the presentation, with key details. Please do not use the word “body” as a heading. This is the largest part of your submission. Use headings that are relevant. Include templates, tools, and charts wherever appropriate. For each heading, discuss and demonstrate your knowledge and understanding of this unit, and reflect on what you have learnt. Refer to risks, costs (if relevant), legislation, models, or templates or resources that you are aware of.
(iii) Conclusion – Recommendations. Use an appropriate heading, and state actions that could be taken to ensure correct completion and finalisation.
The document is to contain a minimum of 1,500 words in total. Any attachments should not be included in the word count.