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HOLMES INSTITUTE FACULTY OF HIGHER EDUCATION Individual Assignment HOLMES INSTITUTE FACULTY OF HIGHER EDUCATION Impact of IT on Business XXXXXXXXXXwords worth 25% HC1041 IT for Business Trimester 1...

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Individual Assignment

Impact of IT on Business

XXXXXXXXXXwords worth 25%

HC1041 IT for Business
Trimester 1 2018

Date Due: Friday Week 10 by 5:00 PM
Marks: Weighting 25%

Student Name (Block letters) XXXXXXXXXXStudent Number:

___________________________ XXXXXXXXXX_____________


HC1041 IT for Business - Trimester 1 2018

Individual Assignment Requirements

Read the case study and answer the following questions:

1) What are the advantages and disadvantages of the new POS system?
2) How will this POS system help the business gain competitive advantages?
3) What are the advantages of having a centralised database?
4) How could this POS system facilitate decision making?
Address the following points:
 Why do point-of-sale systems process business activities more effectively?
 Can the information be tracked manually in an effective manner? Why or why not?
 What types of questions could be answered effectively?
 How could the information be used to better manage the business?
5) Recommend telecommunication options for this POS system
Address the following points:
 Types of networks – LAN, WAN or MAN?
 Types of media? --Wired or wireless technologies? Which types of cables should
e used for wired technologies? Which types of wireless technologies?
6) What type of risks does the POS system
ing and how to protect the business
against the risks?
Address the following points:
 Security
 Privacy
 Confidentiality

Your report will be assessed on the quality of your research and quality of report.
Discussion must be relevant to the case study business. Your report is to be in the style
of a business report.
HC1041 IT for Business - Trimester 1 2018

Case study -- Blooming with Technology
The use of information technology is needed by every industry size and type of business.
Small businesses can realize the positive effects through adopting technology. However,
small businesses often do not have the resources and expertise of large corporations to
implement information technology strategies. However, the benefits of technology for
small and medium-sized enterprises (SMEs) are just as crucial to business operations and
Consider Four Seasons Greenhouse and Nursery, located in Colorado. This small nursery
was like many other small businesses and garden centers. They used manual registers to
track and maintain its inventory as well as determine which products were realizing the
most profit. The profits from the nursery were either "negligible" or a loss. They did not
have access to useful operational data to effectively manage their business. For
example, they did not track or review the margins of individual products. However, they
elieved that they needed to do something different for their $1M business operation.
Enter a new point-of-sale system (POS) in 2008. The system allowed the owners to track
useful business data from the sales transactions immediately at the time of the sale;
eliminating the need for tracking sales manually. The system processes and stores data
from the sale while updating the inventory as well as compiling a sales history. This
eliminates reliance on manual entry of sales transactions and reduction of inventory
units for the items sold. POS systems provide much more than a cash register. These
systems provide more robust functionality in inputting, tracking, and distributing data to
provide useful information to operate and manage the business.
Accurate inventory data maintained by the POS helped with decision making. Decisions
on how many units of a product to order were no longer based on speculation about
ent inventory units. Now, accurate inventory counts eliminate the guesswork on
how much to order, helping the business to operate on leaner inventory units. The
system's reporting can provide the detail transactions for an inventory item, such as how
many were purchased, discarded, and sold.
The implementation of a POS system also confirmed that the owners did not know as
much about their business as they thought they did. As they reviewed reports from the
new system, they saw that some products were less profitable than they thought. The
more detailed cost reporting by item helped them to understand which products
contributed the most profit to the operation. Their new perspective of the "real costs"
provided the opportunity to shift production to the higher-profit items, thereby gaining
more profit. Prior to implementing the POS system, they simply did not have the time to
approach this level of decision making.
Knowledge of their detailed product costs helps them to price products more profitably.
Price changes can be implemented temporarily (for a promotion) or permanently and
still remain within acceptable product margins. The accurate and timely reporting of this
information assists them to be more effective managers of their business operations.
The ability of the system to process sales, inventory, and purchasing transactions
immediately reduces the need for data entry of paper information. The time savings can
e used for managing the business rather than mundane clerical functions.
The new system has expanded Four Seasons' management control over employee
schedules to review and allocate labour expenses to specific departments and functions.
An additional benefit allows the owners to delegate more responsibility to the staff and
establish accountability. Instead of the owners establishing goals, they provide the
HC1041 IT for Business - Trimester 1 2018

system's data and ask staff to submit their sales goals for the next reporting period.
Ultimately, the information technology system creates a solid infrastructure to process
and report the businesses operations for the entire enterprise.
The garden centre is an excellent example of how technology can realize benefits for a
usiness. The ability for organizations to remain competitive and agile is crucial. These
systems allow organizations large and small to leverage business data to gain a
competitive advantage and operational efficiency.
Source: Jones, R. (2011, May). Garden Center 2.0. Today's Garden Center, 8, 14-16.
Assessment Criteria (Individual Assignment 25%) Weighting

1. Introduction:
Clear statement of purpose, clarity of methods and assumptions;
systematic approach to project.

2. Use of resources:
Application of relevant course concepts, tools and frameworks use of
evidences, engagement with the literature.

3. Content:
 Balanced coverage of each of the important points,
 Richness of analysis;
 Flow of ideas;
 Validity of objectives,
 Use of own insight and originality;
 Feasibility of recommendations and implementation

4. Organization and Presentation:
Clarity of structure, quality of presentation, style and readability.
Title page, Table of contents, List of a
eviations and/or glossary,
Executive summary/abstract, Introduction, Body, Conclusion
Recommendations, Bibliography, Appendices

5. Citation practice:
Appropriate citation of sources and evidences used.





Answered Same Day May 14, 2020 HC1041


Ankit answered on May 17 2020
148 Votes
Student Numbe
                    Student Name
                    Impact IT on Business
Today every Business need use of Information technology whether it is small business, medium or large business. There are various benefits of using Information technology for midsized and small business. The use of IT helps in their business operations and strategies. In this report we focus on how information technology helps for small sized business named Four Seasons Greenhouse and Nursery which is located in Colorado. Four Seasons Greenhouse and Nursery is small nursery that operated their inventory manually in past but there were various drawbacks to manage inventory manually. So in 2008, Four Seasons Greenhouse and Nursery developed new point-of-sale system (POS). The main purpose of this document is to focus on the advantages and disadvantages of the new POS system, how will this POS system help the business gain competitive advantages, advantages of having a centralised database, How could this POS system facilitate decision making etc. for small sized business named Four Seasons Greenhouse and Nursery. [Magestore]
Advantages of New POS system
· It improved the efficiency of business
· Easy to manage the sale data and sale history
· Efficient management of inventory
· Reports are generated accurately by New POS system
· System owner can view detail of inventory transactions such as how many items was sale, discard and sold.
· Consistency of price
· Easy for staff to manage their sale
Disadvantages of New POS system
· The update of software for POS system is very costly and also time consuming.
· When there is expansion of business involved then there is need to pay for new licences of POS system.
· There is need of internet connection to manage POS system and for sale transactions.
· There is security risk for payments that required the details of customer credit or debit card.
· Company need to pay monthly or yearly software fee. [Magestore]
This POS system will help the business to gain competitive advantages
POS system will help the business to make their presence in the market and to gain competitive advantages by avoiding manual e
ors. POS system helps in saving money for long time. POS system aids in easy management of stock. It helps the owner not only in easy management of stock levels but owner can also have check on their sales chart of different items to check the items that are selling best or least. The transactions of daily sales and stocks volume can be saved easily in POS systems. For any kind of problem exists in the inventory, POS system can print the reports which is 100% accurate. With the help of POS system, business benefits by knowing easily what type of items need to be order and how much its quantity.
There are multiple types of payment method in POS system that helps the business to gain competitive advantages.

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