HLTWHS003 HLTWHS003 - Maintain work health and safety (AIPT/FE) · · 3 Explain why you think it is necessary to keep written (or electronic) records of all workplace accidents or incidents. Upload a...

HLTWHS003 HLTWHS003 - Maintain work health and safety (AIPT/FE)
· 3
Explain why you think it is necessary to keep written (or electronic) records of all workplace accidents or incidents.
Keeping track of workplace accidents and incidents helps in keeping note of the time, workplace condition, the reason of the incident or accident and the consequences, which collectively, helps the organisational management to take measures to prevent the recu
ence of similar events and study the details kept in records. As supported by Wiengarten and Longoni (2018), any form of tangible record of accidents or incidents at the workplace helps in retaining minute details of the actual occu
ence, which in case of intangible memory is deviated from actuality over time.
    
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· 4
Who is usually responsible for recordkeeping in a workplace?
Generally, it is the Health and Safety manager of the workplace, who keeps record of the accidents, event and incidents in the company database. As mentioned by Adhikaryet al. (2018), the person empowered and positioned on the post of Health and Safety manager, keeps the record of the accidents occu
ing at the workplace and analyses them to find pattern with previous accident records in the database, to formulate solutions for lesser chances of reoccu
ence of accidents at the workplace.
Activity 4
· 1
Locate a health and safety policy. It can be from a workplace or research in a li
ary or use the internet.
Describe how you can communicate the policy within a work group. Include strategies for workers with poor literacy skills or workers in remote locations.
Work Health and Safety Act 2011 is one of the most popular and comprehensive health and safety policy in Australia. Work Health and Safety Act 2011 ensures that every worker at the workplace is ensured safety and health by the employers and provide proper training, assistance as well as safety gear providing (Australian Government, 2018). By incorporating the fundamental values of Work Health and Safety Act 2011 into workplace management offerings, the policy can be communicated within work groups. In order to ensure the health and safety of poorly educated employees or employee in remote places, online and offline assistance must be provided, where the managers would gradually chance the role of the employees as their skills and knowledge develops.
Amended Part
Work Health and Safety Act 2011 is one of the most popular and comprehensive health and safety policy in Australia. Work Health and Safety Act 2011ensures that every worker at the workplace is ensured safety and health by the employers and provide proper training, assistance as well as safety gear providing (Australian Government, 2018). The law evaluates the actions of employers well as the employees interms of business ethics and law of the country context. By incorporating the fundamental values of Work Health and Safety Act 2011 into workplace management offerings, the policy can be communicated within work groups. In order to ensure the health and safety of poorly educated employees or employee in remote places, online and offline assistance must be provided, where the managers would gradually chance the role of the employees as their skills and knowledge develops. It is found that Australian, Other Standards has been directly linked on the requirements of WHS, and all the legislative norms are framed on the issues that are exclusive to WHS. The law ensures that apart from the norms of the legal bindings, every stakeholder must play their roles carefully at the workplace to promote best practices, reduce mishaps and accidents and generate the highest quality of services and products.
    
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· 2
Describe the procedures for maintaining a tidy and clean personal work area and explain why it is important.
In order to maintain a tidy and clean personal work area, employees must be asked to eat at the canteen or common eating zone instead of personalised desks, cubicles or work site. As suggested by Sharma et al. (2018), in order to keep personal work areas clean there must be lesser use of papers, proper organising of cable, and removal of tangible objects that are not in use. In addition, employees must also be provided dustbins for collecting waste and keeping the workplace clean. The management must also focus on retaining a cleaning staffs and promote the employees the benefit of cleanliness at the workplace.
Amended Part
In order to maintain a tidy and clean personal work area, employees must be asked to eat at the canteen or common eating zone instead of personalised desks, cubicles or work site. As suggested by Sharma et al. (2018), in order to keep personal work areas clean there must be lesser use of papers, proper organising of cable, and removal of tangible objects that are not in use. In terms of the mode of communication, the use of posters is used as offline methods, while posting e-posters on social media and personal accounts of employees. In case of offline methods, the use of posters or power point presentation is decorated visually to retain their appeal that would grasp the attention of the employees. It is worth the mention that as all the employees get the same information forwarded with same media, the learning process retains symmetry among the work groups. In addition, employees must also be provided dustbins for collecting waste and keeping the workplace clean. The management must also focus on retaining a cleaning staffs and promote the employees the benefit of cleanliness at the workplace.
    
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· 3
Conduct further research to determine the time that organisations are required to keep incident records. Information will be state/ te
itory specific.
In case of an accident occu
ing at a workplace, the health and safety officer of the organisation must be informed immediately to take note of the situation. The written details must be collected within 48 hours of the incident, while the site of the accident must be kept restricted until a proper investigation is conducted. It is worth the mention that the basic frame of reporting incidents in workplaces in Australia uses the core values and regulations of Work Health and Safety Acts; however, retaining te
itory based exclusive norms (Safe Work Australia, 2018).
Amended Part
In case of an accident occu
ing at a workplace, the health and safety officer of the organisation must be informed immediately to take note of the situation. The written details must be collected within 48 hours of the incident, while the site of the accident must be kept restricted until a proper investigation is conducted. Either however, as each stakeholder have their specified role and expectations, the management of the grievance to compensate or use punishment to retain workplace justice becomes difficult. In such a scenario, the PCBU intervenes and uses their a
itrary powers to negotiate the claims and inconveniences caused to both the conflicting interest persons and groups. As the primary goal of resolving a grievance must be done in the favour of the organisation and the business, PCBU tends to take decisions that are mutually satisfying instead of poised towards a prefe
ed side. It is worth the mention that the basic frame of reporting incidents in workplaces in Australia uses the core values and regulations of Work Health and Safety Acts; however, retaining te
itory based exclusive norms (Safe Work Australia, 2018).
    
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· 4
Describe why it is important to maintain incident records in the work area.
The recorded data of incidents at workplace, gives the management of an organisation as well as its owners the ability to see through the reasons and the circumstances that led to the occu
ence of the incident. As affirmed by Robinson (2018), the proper assessment of an incident and the identification of its reasons take considerable amount of time, which by keeping the site of accident inaccessible would undermine the productivity of originations. Therefore, it is essential that records of incidents be maintained, so that identification of the reasons helps in formulating solutions and safety measures for the prevention of incidents.
    
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Activity 6
· Explain the role of the HSR in each of these consultation procedures:
· 2
Early response to work suggestions, requests, reports and concerns put forward to management.
As the Health and Safety Representative(HSR) have ample theoretical as well as practical knowledge that centres on the safety and health concerns of an organisation, the person plays respective role of a
anging the details of how work structure should be framed and what would be the potential negative points if suggested changes were not considered. As noted by Anyfantiset al. (2018), the uses theoretical knowledge at the time of workplace set up and offers early suggestions, keeping in mind the safety of the employees as the core priority, which is often found to undermine the full profiting potential of organisations.
    
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· 3
Requirements as specified in Commonwealth and state/ te
itory legislation, regulations and codes of practice.
Keeping the Work Health and Safety Acts at the core, the Commonwealth as well as state legislations are formed in Australia, the norms of which, are well informed to HSR of organisations. The HSR assesses the company workplace and its environment and suggests the methods, through which the use of the safety and health norms be retained to a satisfactory level. As mentioned by Gao and Lowry (2018), in order to ensure a safe and health retaining workplace, a number of instruments, safety gears and technological implementations are required, which the HSR manages, provides budget and regulates the installation programmes, creating smooth management, reduced costs and well organised safety measures.
    
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· 4
What strategies can PCBUs use to consult with workers on health and safety issues?
In order to consult with the employees of an organisation about the health and safety issues at the workplace, the Person Conducting Business or Undertaking (PCBU) can use the strategy of involving the employees in the process of identifying areas of concern and provide accident-reporting book for noting down their observations. As mentioned by (Australian Government Comcare, 2018), making employees participate in risk assessment at workplace, not only improves the degree of awareness, but also make the employees consider the importance of the safety and health assessment at workplace. In addition, the strategy of providing monthly safety program sessions and conducting emergency drill can improve the scope of consulting with the employees of an organisational workforce about health and safety measures.
    
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· 5
Health and safety issues raised through consultation should be dealt with promptly. Why is this?
After an accident or incident takes place at an organisational workplace, the records are made, while the employees witnessing the event remember the details of the event more clearly for a few days that follow. A prompt dealing of an issue makes the measures taken accurate and less prone to deviation as the details remains fresh in memory. As identified by Stern et al. (2018), another benefit of dealing with a health issue promptly, makes the employees facing similar situations aware, possibility reducing the chances of future mishaps at the workplace.
Amended Part
After an accident or incident takes place at an organisational workplace, the records are made, while the employees witnessing the event remember the details of the event more clearly for a few days that follow. A prompt dealing of an issue makes the measures taken accurate and less prone to deviation as the details remains fresh in memory. As identified by Stern et al. (2018), another benefit of dealing with a health issue promptly, makes the employees facing similar situations aware, possibility reducing the chances of future mishaps at the workplace. The PCBU take more than one role within the frame of organisation and sheds light on the role of every employee in terms when a conflict is generated. As all employees of an organisation play exclusive roles, the prioritisation of one over the other acts as a means of de-motivation, this turns out to be negative impact on the performance. The PCBU personnel consider the arguments of both the sides in respect of the organisational demands and objectives. PCBU also includes the circumstance as a prime factor at time of their negotiation process. The negations are done keeping the claims of both the sides; however, the claims are only entertained if they are authentic legally. In cases of grievance addressing, the PCBU personnel use their authority to solve the issues legally and by staying with the business norms that includes unwritten rules that secure the interest of every internal stakeholder. In case of resolutions, the PCBU personnel consider the perspectives, grievances and suggestions to the management in an argumentative, formal and organised manner that makes the process easy and process-able. ...