Writing a successful grant proposal and
detailed budget
In order for the grant selection committee to fully understand the nature of your project, and its
udgetary implications, we ask that you reference the following guide. Good luck!
Writing the Proposal:
Each submitted proposal should include the following:
1. Need Statement: Use the following questions to guide the creation of your statement of need.
• What is the need for the project? Is it a serious problem or issue, or a lack of a needed service?
• What are the facts and the sources that back up the need for your project?
• Who will benefit from the project and how? Define the audience by age, gender, location,
ethnic background, country of origin, or a combination of these factors.
Considering the answers to the above questions, you can begin to craft the statement of need.
Remember that your final statement of need will:
• describe the status quo that exists before the solution to the problem
• target a population group(s) and a geographic location
• present the solution to the problem
• describe the benefits to the target audience(s) and possibly to society at large.
2. Mission Statement: A mission statement is a philosophical statement about the student,
University, or faculty development that your project addresses. It should include:
• Why is there an immediate need for action toward your goal?
• What is the anticipation of future accomplishment?
• When fulfilled, what is the meaning for Students, the University community or your
professional development?
3. Goals: The goal is the final impact or outcome that you wish to
ing about using the Dean’s
grant. It should following the S.M.A.R.T. principles for goal writing:
• (S)pecific
• (M)easurable
• (A)ttainable
• (R)ealistic
• (T)ime-bound.
Writing the Detailed Budget:
The detailed budget for your proposal should be clear, well organized and easy to understand. Consider
using a spreadsheet with outlined columns and heading that outline:
• Budget Category
• Requested Funds
• Outside Contributions
• Project Total
Direct Costs
Direct costs for your grant are perhaps the most important component in your grant’s budget. They
epresent the funds you are seeking from the funding source. The costs described below are considered
direct costs:
Personnel: Show the
eakdown of hours and weeks. Such as: $10.00 per hour X 40 hours per week X
52 weeks = $20,800.
Travel: Make sure to provide clear formulas and documentation for why travel is necessary. Include the
cost for a plane ticket, the cost of a hotel per night and the number of nights you will be staying, and a
food allowance. Be sure and use realistic but conservative figures and avoid using round numbers, such
as use $1,280 instead of $1,000.
Equipment: To help understand equipment costs, documentation of the program need for the
equipment. Equipment costs should be well defined and include specifications. For example, you might
include a high–speed copier system to be used to reproduce reports and other documents for
committees, staff members, and volunteers. You should explain how the copier will help you in
administering the program.
Supplies: It is helpful to
eak down supplies into categories such as general office supplies, educational
and training supplies, and computer supplies.
For more information and training on successful grant writing we encourage you to visit the following
sources:
New York State (http:
www.nysegov.com) — Use to obtain information about State departments and
contact information, grants, and funding opportunities.
Grants Action News (http:
assembly.state.ny.us/gan/) — Information on available NYS and Federal
grants
Catalog of Federal Domestic Assistance (www.cfda.gov) — The online Catalog of Federal Domestic
Assistance provides access to a database of all Federal programs available to State and local
governments; domestic public, quasi-public, and private profit and nonprofit organizations and
institutions; specialized groups; and individuals. After finding a program of interest, contact the office
that administers the program and find out how to apply.
Grants.gov (http:
www.grants.gov/we
grants/home.html) — Grants.gov allows organizations to
electronically find and apply for competitive grant opportunities from all Federal grant-making agencies.
Grants.gov is THE single access point for over 900 grant programs offered by the 26 Federal grant-
making agencies.
Foundation Center (www.foundationcenter.org) — One of the most widely used resources for
information about foundations, with a searchable database available via an online subscription. Also
contains extensive information on many grant related topics, including a free Proposal Writing Short
Course (http:
foundationcenter.org/getstarted/tutorials/shortcourse/index.html) and a list of Funding
Information Network sites (http:
foundationcenter.org/collections/).
GrantDomain (http:
www.tgci.com/grantdomain) — Produced by The Grantsmanship Center
(www.tgci.com ), GrantDomain is a user-friendly and continually updated funder database of
foundation, corporate, and federal grantmakers.
GuideStar (www.guidestar.org) — Information of the mission, activities and finances of nonprofits and
foundations nationwide; view IRS Form 990’s and Form 990-PF’s.
Community Foundation Locator (http:
www.cof.org/community-foundation-locator)– This site is
produced by the Council on Foundations, and allows one to learn about community foundations and
search for them by state.
Nonprofit Works (www.nonprofitworks.com) — Information about company services, courses and
workshops; includes a “downloads” section that contains free documents and templates related to grant
esearch and writing
http:
www.nysegov.com
http:
assembly.state.ny.us/gan
http:
www.cfda.gov
http:
www.grants.gov/we
grants/home.html
http:
www.foundationcenter.org
http:
foundationcenter.org/getstarted/tutorials/shortcourse/index.html
http:
foundationcenter.org/collections
http:
www.tgci.com/grantdomain
http:
www.tgci.com
http:
www.guidestar.org
http:
www.cof.org/community-foundation-locato
http:
www.nonprofitworks.com
SAMPLE BUDGET TEMPLATE ASSIGNMENT
Don't Let your High Blood Pressure Get You Down
Need Statement: The leading cause of death in the US is heart disease. Hypertension is a significant risk factor. The prevalence of hypertension among African American elderly is 75% (Still, Ferdinand, Ogedegbe & Wright, 2015).
Mission Statement: The mission of the "Don't Let your High Blood Pressure Get you Down" program is to educate African American Elderly in Long Beach, CA in order to control their blood pressure and reduce the risk of Heart Disease.
Goals: The "Don't Let your Blood Pressure Get you Down" program will consist of a health educator delivering four educational modules, one-per week, at the Spectrum campus with an audience of 50 African American elderly with essential hypertension. The Health Educator will travel to the site by personal automobile from Kearny Mesa campus, measure blood pressure in each participant every week for four weeks and deliver an interactive education module related to control of blood pressure (medications, nutrition, exercise and stress management). The participants will be offered fresh fruit during the sessions in order to encourage heart healthy eating. The NU printer will be used to develop educational materials to be distributed during the sessions and to print the pre and posttests.
By the end of the program: Goal 1. The participants will choose heart healthy meals Goal 2. The participants will engage in appropriate exercise at least two times each week
Budget: Requested Funds: Total $1446.40
Personnel: 1 Health Educator $30 per hour X 10 hours per week X 4 weeks = $1200
Travel: From campus to campus by car 20 miles X $0.58 per mile X 4 trips = $46.40
Equipment: In-kind contribution from National University: Use of computer and printe
Blood pressure cuff $50.00
Supplies: Printer paper $50.00
Fresh fruit $100.00
Budget Justification:
Personnel: 1 Health Educator $30 per hour X 10 hours per week X 4 weeks = $1200. Based on temporary contract limitations of National University for hourly workers.
Travel: From campus to campus by car 20 miles X $0.58 per mile X 4 trips = $46.40 Based on California government rates for mileage reimbursement.
Equipment: In-kind contribution from National University: Use of computer and printe
Blood pressure cuff $50.00
Supplies: Printer paper $50.00
Fresh fruit $100.00
Reference
Still, C. H., Ferdinand, K. C., Ogedegbe, G., & Wright, J. T., Jr XXXXXXXXXXRecognition and Management of Hypertension in Older Persons: Focus on African Americans. Journal of the American Geriatrics Society, 63(10), 2130–2138. doi:10.1111/jgs.13672
Week One_ Writing Assignment. Budget Te...ealth Foundation - National University
9/29/22, 1:12 AM Week One: Writing Assignment. Budget Template - COH599 Public Health Foundation - National University
https:
nationalu.
ightspace.com/d2l/lms/dropbox/use
folder_submit_files.d2l?ou=38614&isprv=0&db=190690&cfql=1 1/4
Budget Template and Budget Justification
Course: COH599 Public Health Foundation
Criteria
Outstanding
Achievement
Commendable
Achievement
Marginal
Achievement
Unsatisfactory Failing
Criterion
Score
Budget
Template
XXXXXXXXXXpoints
Includes a
Needs
Statement,
Mission
Statement
and Goals.
Goals are •
(S)pecific •
(M)easurable
•
(A)ttainable
• (R)ealistic
• (T)ime-
ound.
4.675 points
Needs
Statement,
Mission
Statement
and Goals
are included;
however,
some
components
are missing
or unclear.
4.1475
points
Needs
Statement,
Mission
Statement
and Goals
are included;
however,
many
components
are missing
or unclear.
3.6225
points
Needs
Statement,
Mission
Statement
and Goals
are included,
howeve
most
components
are missing
or unclear.
3.0975
points
missing
9/29/22, 1:12 AM Week One: Writing Assignment. Budget Template - COH599 Public Health Foundation - National University
https:
nationalu.
ightspace.com/d2l/lms/dropbox/use
folder_submit_files.d2l?ou=38614&isprv=0&db=190690&cfql=1 2/4
Criteria
Outstanding
Achievement
Commendable
Achievement
Marginal
Achievement
Unsatisfactory Failing
Criterion
Score
Budget
Justificatio
n
66 points
The detailed
udget is
well
organized
and easy to
understand.
Includes
Direct Costs,
Personnel,
Travel,
Equipment
and supplies.
Demonstrate
s a link
etween
activities
and
outcomes,
assess the
organization
al situation
and identify
and support
the chosen
course of
action,
including
udgeting
and resource
management
, and justify
the choice of
the tool
used in
udgeting.
5.34 points
The detailed
udget
includes
Direct Costs,
Personnel,
Travel,
Equipment
and supplies;
however, it
is mostly
well-
organized
and easy to
understand.
4.74 points
The detailed
udget
includes
Direct Costs,
Personnel,
Travel,
Equipment
and supplies;
however, it
is only
partially
well-
organized
and easy to
understand.
4.14 points
The detailed
udget
includes
Direct Costs,
Personnel,
Travel,
Equipment
and supplies;
however, it
is not well-
organized
and easy to
understand.
3.54 points
missing
9/29/22, 1:12 AM Week One: Writing Assignment. Budget Template - COH599 Public Health Foundation - National University
https:
nationalu.
ightspace.com/d2l/lms/dropbox/use
folder_submit_files