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Project Management
XXXXXXXXXXAssessment 2 Research Study
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Assessment Details and Submission Guidelines
Unit Code PMIT
Unit Title Project Management
Assessment
Type
Assignment 2
Assessment Title Individual case study assignment
Purpose of the
assessment
(with ULO
Mapping)
Develop skills in Project communication planning. Communication is Key to Successful
Project Management. The cases illustrate different approaches to promote
communication among multiple groups of project stakeholders
Weight 10%
Total Marks 50
Word limit 1000
Due Date As advised by your Coordinator
Submission
Guidelines
• All work must be submitted on Moodle by the due date along with a completed
Assignment Cover Page.
• The assignment must be in MS Word format, 1.5 spacing, 11-pt Cali
i (Body) font
and 2 cm margins on all four sides of your page with appropriate section headings.
• Reference sources must be cited in the text of the report, and listed appropriately
at the end in a reference list using IEEE referencing style.
Extension • If an extension of time to submit work is required, a Special Consideration
Application must be submitted directly to the School's Administration Officer, in
Melbourne on Level 6 or in Sydney on Level 7. You must submit this application
three working days prior to the due date of the assignment.
Academic
Misconduct
• Academic Misconduct is a serious offence. Depending on the seriousness of the
case, penalties can vary from a written warning or zero marks to exclusion from the
course or rescinding the degree. Students should make themselves familiar with
the full policy and procedure available.
Project Management Page 2 of 8

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Assignment Description


Consider the following business case study on Improving Public Health Informatics. As a competent project
manager working for a consulting company, the Program manager has called you in for advice on the cu
ent
project communication plan. Please bear in mind that you are acting independently, and as an experienced
PM write a report on the following points:


1. Report your assessment of the cu
ent project communication plan.
2. Compare your assessment with sound project management practices.
3. Recommend a communication plan for future project involving stakeholders from different
sectors
4. Justify your recommendation


Case Study: Improving Public Health Informatics


In the event of a major disease out
eak, senior managers need to respond in a timely fashion. To be able to
do so, one needs to have all the latest information and data to make an appropriate decision. The County
Health Department (CHD) ’ s strategic plan specifies increasing capacities for the program evaluation and
esponse to major communicable disease out
eaks. Senior managers have identified the need to improve
informatics capacity as an important step toward meeting these goals.

Cu
ently, each community health services program of CHD has information systems that effectively track
specific information for their assigned work. However, the systems were designed reactively without
considering future expansions or an updated public health data plan. Each data base is almost a standalone
system. While the state data bases are linked to CHD ’ s data bases, the environmental data bases are not
linked with communicable disease data bases. Representatives from the Tuberculosis (TB) program, for
example, had to enter identical client information in four different places. Moreover, the state mandates the
public health department report the health conditions of its citizens and control infectious diseases. In order
for this to happen, one needs informatics systems that are capable of tracking infectious diseases and
eporting all investigations in a timely manner.

While the benefits of an integrated data base stand out, most employees in CHD are reluctant to change,
particularly with regard to adopting and using a new technology as evidenced by the implementations of the
EMR systems and other specifically designed data bases. To ensure success of the implementation, the
project manager must provide relevant information to the stakeholders on a regular basis. This case focuses
on project communication management, especially within the communication plan.

THE BIG PROJECT:

It all began when a new epidemiologist, hired by CHD, articulated the need to have an integrated public
health informatics system. With the new system, the reporting of infectious diseases as well as possible
future out
eaks could be done in a timely fashion. The decision makers can then make an appropriate
decision.

The communicable disease section of the county health department has taken the lead in championing this
project. The team includes two IT engineers and the epidemiologist, who will be overseeing the project. The
team is responsible for gathering business processes and information system requirements, working closely
with stakeholders, and at the same time, training IT engineers using the best practices developed by the
Public Health Informatics Institute (PHII). The project duration is expected to be from six to twelve months
Project Management Page 3 of 8

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and the team will provide monthly updates as well as ad hoc updates whenever specific information is
needed by the stakeholders.

The team has extensive experience in working together on previous successful projects such as the EMR
implementation, EPIC implementation, and the communicable disease data bases ’ state wide expansion. It
is the team’s firm belief that this project, to integrate a variety of data bases into a system that can
communicate to one another, is doable.

PM: The initial idea of this project was formulated several years ago but it did not get the support it needed.
Now we are
inging it back to life. And I know that you guys (IT engineers) are in favour of it and are ready
to take the lead in this, with interoperability and data sharing in mind, while at the same time conforming to
Public Health Informatics Institute ’ s best practices.

Dan: Co
ect. However, I am wondering who is going to fund this project as the health department is
struggling and cu
ently lacks the necessary resources.

PM: There is a grant from the Robert Wood Johnson Foundation (RWJF) which is affiliated with the Public
Health Informatics Institute who specifically funds the struggling local health department ’ s public health
information systems to meet their daily operational needs. I am going to put together the grant proposal
and I need inputs from you guys.

Tim: Let me know what you need.

Dan: Do we have full support of the department leadership this time?

PM: Yes, this time we have the absolute support of the entire leadership team. However, we have to make
sure that we keep them updated with project status. In fact, learning from past projects, communication is
very important for system implementation. We have to make sure that we communicate well with all project
stakeholders.

Tim: I agree. But, all stakeholders? That will be tough.

COLLABORATIVE PROCESS AND COMMUNICATION PLAN

To engage project stakeholders, the team followed a collaborative process (Figure XXXXXXXXXXBy following the
process, external and internal stakeholders understood the information system’s support role as well as how
it worked. The team also developed a communication plan and used it to avoid communication
eakdown
and, more importantly, to ensure that appropriate co
espondence existed between all stakeholders in the
project. An example of the communication plan is shown in Table 10.4
Project Management Page 4 of 8

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Figure 10.3 The Collaborative Methodology Process
Project Management Page 5 of 8
Table 10.4 Communication Plan
Project Management Page 6 of 8
















Ref: CASE STUDIES IN PROJECT, PROGRAM, AND ORGANIZATIONAL PROJECT MANAGEMENT Dragan Z.
Milosevic, Peerasit Patanakul & Sabin Srivannaboon Copyright XXXXXXXXXXby John Wiley & Sons, Inc. All rights
eserved.
Project Management Page 7 of 8



Marking criteria:
Example of marking criteria is shown in following table. Marks are allocated as follows:
Note: The marking criteria varies for each assignment
Section to be included in
the report
Description of the section Marks
Introduction Executive summary and background of the case study 5

Case Study Assessment


1. Report on the
cu
ent
communication Plan



2. Communication Plan
assessment Vs
project management
practice




Discuss if the communication plan adopted in this project
is realistic enough in terms of communicating to all
stakeholders of the project.



Comparison of assessment from the case study and
project management practices.




10






10
Recommendation Publicly run projects are quite different from privately
un projects. Recommend different communications plan
that would be needed in a project involving stakeholder
from different sectors, example unions, government
agencies, contractors etc.. opposed to a private
organization project.
10
Evaluate/justification justification of your proposed communication plan
ecommendation
5
Conclusion Write summary of the report 5
Reference style Follow IEEE reference style 5
Total 50
Answered Same Day May 06, 2021

Solution

Amar answered on May 11 2021
137 Votes
1
Running Header: Project Management – Assessment 2 – Research Study
2
Project Management – Assessment 2 – Research Study
Project Management – Assessment 2 – Research Study
Project Management – Assessment 2 – Research Study
Introduction
The planning for communications management in the project context encompasses the processes that are essential for making sure the information needs concerning project as well as stakeholders shall be met by way of development concerning artefacts as well as implementation relating to activities that are designed for attaining effective form of information exchange. The two key elements of communications management comprise –
development of strategy for making sure communication shall be effective for the stakeholders, and undertaking the activities that are essential for implementing the developed communication strategy [1][2][3].
In this context, this report presents the assessment of communication plan developed for a public health-based project that aims in improving the public health level informatics by way of enhancing the capacities and capabilities of the existing informatics system. In addition to the assessment, this report also presents comparative assessment with the project management practices, and proposes revisions to the communication plan that is commensurate to the project of this nature.
Communication Plan Assessment
In terms of the background to this project it has to be presented that at present, each of the community level health services related programs by CHD requires suitable information systems which can manage in an effective manner the specific information related to the assigned tasks. These systems, however, had been designed in a reactive manner by having no considerations over future expansions, or else any updates to the data plan of public health. All of the database has been noted in being standalone system. Whilst state level data bases have been linked with the data bases of CHD, environmental databases has not been linked to the databases of communicable disease. Representatives at Tuberculosis program, to take an example, were required in entering identical set of client information across varied different places. In addition, state also mandates concerned public health departments in reporting...
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