Note to Students:
This is to introduce you to a “casebook” concept.
Please follow the instructions carefully. Important instructions are always in red.
There is a checklist of item/s you need to do – tick them off as you go.
For submission of your work, follow the instructions carefully.
Lecturers in Study Centres may require you to submit your work through Turn-It-In system.
Online students and Port Macquarie students will submit their work through Interact2.
ITC505 Project Management
This is your Assignment 2 Case Book.
Every assignment will come with a similar case book, you can download it from Interact2 subject site (DOCX format).
Name of Student: _________________________________________________________
Checklist for Assignment 2
This checklist serves as a list so that you do not forget. You do not have to hand this casebook up to your lecture
tutor.
Please check deadline for submission in the subject Interact2 site. You are expected to complete each section on the week indicated in the Subject Outline. Scan the QR for Topic Delivery Dates or click the link in the subject Interact2 site.
· Task 2.1 – Team Logistics and First Meeting (2 marks)
· Task 2.2 – Read the Case and Assumptions (1 mark)
· Task 2.3 – Project Charter (8 marks)
· Task 2.4 – Identifying Stakeholders and Communication (3 marks)
· Task 2.5 – Case Reflection (2 marks)
The learning outcomes of this assignment is to enable you to:
- identify, critically analyse, reflect on and synthesise the key elements of the IT project management framework, including project stakeholders, communication management, the project management knowledge areas, common tools and techniques, and project success factors;
- critically analyse the role of IT project management within a professional workplace, from the viewpoint of the membe
leader of the project team;
Task 2.1 : Team Logistics & First Meeting (2 marks)
You will work in a team.
Your student ID last digit determines your group.
If your student ID ends in :
1 and 2, you are in Team A
3 and 4, you are in Team B
5 and 6, you are in Team C
7 and 8, you are in Team D
9 and 0, you are in Team E
If you have an alphabet at the end of your student ID, just use the last digit before the alphabet.
Some teams will be bigger, some teams will be smaller. You cannot change teams unless you happen to be the only person in that team. In that case, please contact your lecturer. For Study Centres where classes are large, your lecturer may need to move a few students around so that there is equity for teams.
At the end of your meeting with your lecturer for the week indicated, you should know which team you are in.
This subject operates on the premise that your presence in class is very important.
For online students, attendance at Online Meetings are encouraged. If you are unable to attend, view the recording and check the postings in Discussions.
I am in Team __________
(Suggestion: The first three alphabets is the airport code of your city.
Melbourne groups will start with MEL-01, MEL-02, etc.
Sydney, Brisbane and Port Macquarie (SYD, BNE and PQQ)
Online Students will start with CSU-01, CSU-02, etc.
This is to prevent confusion later when assignments are moderated.
The members of my team are as follows and this is how we want to contact each other :
1. (My name) __________________________________
2. ___________________________________________
3. ___________________________________________
4. ___________________________________________
5. ___________________________________________
6. ___________________________________________
Six members is maximum per team; contact your lecturer if you have more than six.
Team numbers and members may be moved by the lecturer as we expect late students or students leaving the subject.
The methods you choose to contact each may vary. For Face-to-Face meetings, Skype and any online chat software – please provide a short summary of your meeting. You can write this in point form and provide the date and time of the meeting.
You can use this template. Or you may choose to use the one from the textbook (p XXXXXXXXXX.)
Online Students: For time recording, please ensure you use Sydney time only.
Team _________ Meeting No. _________
Meeting Format: Face to Face / Skype / (state method)_____________________
Date: ___________________ Time: __________ to ___________
Attendance: _________________________________________________________
If someone a
ived late, indicate time of a
ival in
ackets after his/her name.
Meeting Notes:
1.
2.
3.
Add numbers if you require them.
At the end of each meeting, please rate yourselves for participation.
This is your Rating Scores for each meeting and it is to be posted after each meeting.
(You would have learnt about this from Assignment 1)
1. (Your name)_________________________________ ( _______ out of 10 )
2. _____________________________ ( _______ out of 10 )
3. _____________________________ ( _______ out of 10 )
4. _____________________________ ( _______ out of 10 )
5. _____________________________ ( _______ out of 10 )
6. _____________________________ ( _______ out of 10 )
The leader for this meeting is _________________________________.
This leader is responsible for posting Meeting Minutes and entering these marks onto the spreadsheet as well, and then posting this spreadsheet up. Leaders must be rotated. It is left to the group to decide how rotation is to be done.
When you have completed this Meeting Summary, cut and paste it into Discussions within 24 hours. This becomes an evidence of your team meeting. If you are chatting via text online, please summarise your discussions; do not cut and paste hundreds of lines of chat. If you submit it an hour or a day before assignment deadline, it does not provide much validity that you have done your work in a consistent manner. In this case, the whole group may be penalised.
If someone a
ives late for a meeting without suitable reason or cause, points may be deducted. If you participate wholeheartedly, please give 10 out of 10. The marker will take this into consideration for your final mark for this assignment. Students who do not participate or absent themselves will get low ratings and marks scaled accordingly. If no mark is entered, the marker will assume it to be zero.
Example:
If there were 5 meetings, the perfect participation score should be 5 x 10 = 50.
If a student scored a total of 25, it means that half the participation marks will only be awarded. This was taught in detail in Assignment 1 Casebook.
Note : Two important items to be posted to Discussions : Minutes and Rating Scores.
Every member must copy-and-paste Meeting Minutes into Journal so marks can be allocated. The FINAL Rating Score sheet must be posted to Discussions as well, just
efore date due.
Rating Scores for meetings posted after each Meeting, but only the FINAL Master Rating
Sheet is posted just before due date.
(End Task 2.1)
Task 2.2 : Read the Case and Assumptions (1 mark)
Please note that this case will be used in the final exam. The case as printed here will be printed in the exam booklet. You do not have to remember case details here.
A philanthropist has decided to renovate and equip state-of-the-art buildings near a university campus in the following areas:
For Melbourne students: Building located on Little Collins Street in Melbourne CBD
For Sydney students: Building located on Riley Street off Oxford Street in Darlinghurst
For Brisbane students: Building on Albert Street in Brisbane CBD
For Port Macquarie students: Building on Major Innes Road in Port Macquarie
For Online students: Building is along Estella Road, Estella (Wagga Wagga)
This person, who wishes to remain anonymous is planning to give an entire building space for the purpose of university students’ accommodation and related amenities which will include a dining café, recreation area, li
ary, mini-theatre, underground multi-level secure bicycle and car park, gym and indoor pool. There is also a floor dedicated to health and beauty services, medical & dental clinic and a multi-faith prayer room and counselling services. These amenities and space is available to all 500 resident students only.
A building next door which is accessible to the public includes a supermarket, pharmacy, a newsagent, an event hall and a 24-hour restaurant. Public bus services and taxis are available easily outside the building.
For the project this session, your focus is on developing a system for entry-exit into the 24-hour dining café which serves a number of cuisines round the clock. All food and drink is included in the annual residential fee. However, for kitchen control purposes, a recording system of some sort is required and this is part of the task.
The project also seeks to poll residents the type of cuisines they want so that an appropriate changeover can happen in the next quarter.
For the purposes of this assignment if you do not want to name the cuisines – you may use Cuisine A, Cuisine B and so on. It can be provisioned in a multi-caterer environment or a single contractor environment. You will need to plan how to roll out services of this dining café starting January 2020.
Unfortunately, a previous company running this project has gone bankrupt and this project is now abandoned. All their company executives and ex-employees are no longer around. Here are some of the conditions that they have worked upon which your team must continue to honour due to contractual obligations with the university.
1. The café is to be operated by four big food providers:
Australia Fried Chicken (serving fried chicken, chips and salad)
SandwichWay (serving open sandwich with a multitude of add-ons)
Hungry Kebabs (serving kebabs and meat platters)
Rice, Lentils & Cu
ies (serving savory food from the Asian sub-continent)
2. All outlets will have to be open 24 hours, 7 days per week. However, menu may vary after hours.
3. All food and drinks are included in the annual residence charge. There is not to be any financial exchange. No takeaways are allowed. Guests may be permitted into the café area if accompanied by a resident student.
Project Team Assumptions:
This will be similar for all members of the group. Leader to minute discussion and post to Discussions.
1. Your team will have all the residents email contact for the year 2020.
2. ____________________________________________________________________
3. ____________________________________________________________________
4. ____________________________________________________________________
5. ____________________________________________________________________
(End Task 2.2)
Task 2.3 : Project Charter (8 marks)
This is an individual effort. It is expected you attempt this after attending the lecture on this topic and discussion with your group.
The previous company has written up a partial Project Charter for this project. Please feel free to change or it (except items of contractual obligations